Administrative Assistant - Front Desk & Admin Support

Alpolic; Mesa (AZ); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

401K program

Employee Assistance Programs

Learning & Development programs

Sign-on bonus

Tuition reimbursement

Job summary

Mitsubishi Chemical Advanced Materials Inc. in Mesa, AZ is seeking an Administrative Assistant to be a professional first point of contact for employees, visitors, candidates, and vendors.

You will provide clerical support, manage mail, oversee visitor procedures, and assist applicants throughout the hiring process. The role requires strong communication, organization, and teamwork, plus proficiency with Microsoft Office and ERP systems.

Qualifications

• High school diploma or equivalent is required.
• 2–3 years of administrative, receptionist, or office support experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work effectively with employees at all levels.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn and use ERP and other company systems.
• Professional attitude and appearance.
• Strong customer service and interpersonal skills.
• Ability to work independently while also contributing effectively as part of a team.

Responsibilities

• Greet and assist employees, visitors, candidates, and vendors entering the facility.
• Answer incoming telephone calls, route calls to the appropriate employee, and take and deliver messages as needed.
• Receive, organize, and distribute incoming mail and deliveries; manage outgoing mail and shipments.
• Maintain the visitor log and follow all visitor and facility access procedures.
• Provide visitor badges, safety vests, safety glasses, and other required items in accordance with site procedures.
• Maintain a clean, organized, and professional reception and administrative area.
• Assist job applicants who visit the facility with the application and hiring process.
• Order and maintain office and facility supplies.
• Review and edit labor entries in the ERP system as needed.
• Maintain an adequate supply of forms and administrative materials for employees.
• Assist employees with computer-based training and provide basic support when needed.
• Coordinate and schedule employee training with managers, including required company training such as Ethics training.
• Provide general administrative support to employees and managers as needed.
• Maintain confidentiality and handle information in a professional manner.
• Perform other administrative duties and special projects as assigned.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Teamwork

Education

High school diploma

Tools

Microsoft Office

ERP systems

Job description

Mitsubishi Chemical Advanced Materials Inc. in Mesa, AZ is seeking an Administrative Assistant to be a professional first point of contact for employees, visitors, candidates, and vendors.

You will provide clerical support, manage mail, oversee visitor procedures, and assist applicants throughout the hiring process. The role requires strong communication, organization, and teamwork, plus proficiency with Microsoft Office and ERP systems.