Administrative Assistant

Mazda Of Escondido; Escondido (CA); On-site; USD 57,859,000 - 68,191,000; Full time

Job summary

Mazda of Escondido is seeking an Administrative Assistant to provide ongoing office support to management. You will schedule meetings, prepare documents and presentations, handle phones, file, and assist with budget-related tasks.

The role requires strong communication, multitasking, and proficiency with Microsoft Office. It offers full-time hours in a fast-paced dealership environment with room to grow.

Qualifications

• High school diploma or equivalent with 5 years related experience.
• Associate's degree or higher preferred with 5-7 years experience.
• Strong communication and multitasking abilities.
• Proficiency with Microsoft Office Suite.
• Ability to prepare executive-level presentations and memos.

Responsibilities

• Schedule and plan meetings and appointments.
• Prepare documents and presentations.
• Process invoices, budgets, and expense reports.
• Organize and maintain files and records.
• Support executives and other managers.
• Answer phones and handle routine communications.

Skills

Communication

Multi-tasking

Critical thinking

Office management

Education

High school diploma or equivalent with 5 years related experience

Associate's degree or higher preferred with 5-7 years experience

Tools

Microsoft Office Suite

Job description

Summary/Objective
Provides ongoing administrative support to an office or a set of managers. Functions as an assistant that will schedule and plan meetings, prepare documents and presentations, conduct market research along with performing other more routine tasks such as writing memos and taking phone calls. Responsible for answering phones, light filing, and other duties as assigned.

Essential Functions

• Assists in managing the day-to-day operations of management
• Event Planning to include proactively planning, organizing, and executing events and activities, including food and facility preparation, agenda preparation
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation, and copies
• Organizes and maintains files and records
• Plans and schedules meetings and appointments
• Follows up on and assists with small projects, including status updates and basic research
• Prepares correspondence and reports
• Assists other managers
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

EEO Statement
The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

Requirements

• Positive and professional attitude with the ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker with the ability to prioritize accordingly
• Must be proficient in dealing with fast-paced, rapidly changing, and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with the ability to use strong analytical skills, knowledge of office administrative procedures with a strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skillsSelf-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook)
• Ability to prepare executive-level presentations, memos, and general correspondence

Work Environment/Physical Demands
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to:

• sit, walk, and stand
• use hands repetitively to operate standard office equipment
• reach with hands and arms
• lift up to 25 pounds

Position Type/Expected Hours of Work
Store Business Hours with the ability to work nights, weekends, and holidays as required

Required Education and Experience

High school diploma or the equivalent and five-year related experience or equivalent combination of education and experience.

Preferred Education and Experience
Associate's degree (A.A.) or equivalent; and five to seven-year related experience and/or training; or equivalent combination of education and experience.

Safety Sensitive Position

No

Dealership Name

Mazda of Escondido

Internal Job ID

Administrative Assistant-782807

Area of Interest

Administrative

Position Type

Full-time

Pay Transparency

Pay for this position is $22 per hour.

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