Administrative Specialist (Hopkins Bloomberg Center)

Johns Hopkins University; Baltimore (MD); Sur place; USD 55 000 - 97 000; Plein temps

Résumé du poste

Johns Hopkins University Bloomberg Center in Washington, DC seeks an Administrative Specialist to provide support across Communications, Events and Programming, Engagement, and Arts & Culture teams. Reports to the Chief of Staff and collaborates with campus colleagues to ensure efficient operations.

The role requires high-level administrative expertise, independent discretion, and ability to manage complex priorities, with the capacity to lead ad-hoc projects and events as needed.

Qualifications

• Bachelor's degree required.
• Four years of progressively responsible administrative experience.
• Experience with special projects and assignments may substitute for education or experience as permitted by policy.

Responsabilités

• Independently manage complex calendars and meeting schedules.
• Prepare for meetings by gathering critical details for timely responses.
• Support staff management and team meetings with follow-up on actions.
• Prioritize incoming work to meet deadlines and manage timelines.
• Lead or contribute to recurring or ad-hoc projects and provide guidance to staff.
• Assist with planning and conduct of events as needed.
• Perform general office management to ensure efficient operations.
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Locate and compile information to format reports, graphs, tables, and records.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies.
• Proactively identify and resolve administrative problems.
• Maintain knowledge of department goals, standards, policies and procedures.
• Other duties as assigned.

Formation

Bachelor's Degree

Description du poste

We are seeking an Administrative Specialist to provide administrative support for the Communications, Events and Programming, Engagement, and Arts & Culture teams at the Johns Hopkins University Bloomberg Center (HBC) in Washington, DC. This role works in coordination with other existing administrative roles and functions within the HBC team and reports directly to the Chief of Staff.

The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.

Specific Duties & Responsibilities

• Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
• Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
• Support staff management and team meetings and provide follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
• Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
• Assist with planning and conduct of events as needed.
• Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.
• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
• Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
• Responsible for answering questions, providing guidance, and disseminating information.
• Interpret and communicate operating policies.
• Proactively identify and assist with the resolution of administrative problems.
• Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.
• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Specialist
Job Posting Title (Working Title): Administrative Specialist (Hopkins Bloomberg Center)
Role/Level/Range: ATP/03/PC
Starting Salary Range: $55,145 - $96,760 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 AM-5:00 PM
FLSA Status: Exempt
Location: District of Columbia
Department name: 555 Penn
Personnel area: University Administration