Executive Administrative & Special Projects Coordinator

AON; Virginia (MN); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

401(k) with match

Paid time off & paid holidays

Health & wellness programs

Job summary

AON is seeking a detail-oriented Administrative Assistant & Special Projects Coordinator to support the Managing Director. The hybrid role involves managing calendars, preparing pitch materials, and supporting business development initiatives.

The ideal candidate will have a Bachelor's degree, strong communication skills, and at least 5 years of related experience in a fast-paced environment. The position offers a competitive salary and comprehensive benefits.

Qualifications

• 5+ years of experience in administrative support, business development, or client-facing roles.
• Experience in financial services or professional services environments strongly preferred.

Responsibilities

• Manage the Managing Director’s calendar and travel arrangements.
• Support the Richmond Office in prospect pipeline management.
• Coordinate with internal teams for pitch materials and client communications.

Skills

Written and verbal communication skills

Organizational abilities

Proactive and solutions-oriented mindset

Emotional intelligence

Proficiency in Microsoft Office

Education

Bachelor’s degree

Tools

CRM systems (e.g., Salesforce)

Job description

AON is seeking a detail-oriented Administrative Assistant & Special Projects Coordinator to support the Managing Director. The hybrid role involves managing calendars, preparing pitch materials, and supporting business development initiatives.

The ideal candidate will have a Bachelor's degree, strong communication skills, and at least 5 years of related experience in a fast-paced environment. The position offers a competitive salary and comprehensive benefits.