Executive Assistant

Aon Corporation; BLOOMINGTON (MN); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

401(k) employer contributions

Medical, dental, vision insurance

Paid time off and holidays

Paid vacation and sick leave

Job summary

Aon Corporation in Bloomington, MN seeks an experienced Executive Assistant to support the North America Client Advocacy Leadership team. The role involves calendar management, travel planning, and document production in a fast-paced environment.

You will handle meetings, communications with senior leaders and internal customers, and assist with onboarding and procurement tasks as needed.

Qualifications

• 5+ years of experience as an Administrative Assistant or similar role.
• High School Diploma, GED or equivalent.
• Proficient in Microsoft Office and written communication.
• Highly organized, proactive and able to handle multiple tasks.

Responsibilities

• Provide administrative support to leadership and team.
• Schedule meetings, manage calendars and travel arrangements.
• Coordinate internal communications and documentation production.
• Assist onboarding of new hires and process service requests.
• Handle e-mail gating and priority routing as needed.
• Support expense reporting and office logistics.

Skills

Administrative support

Microsoft Office

Calendar management

Travel coordination

Communication skills

Education

High School Diploma or GED

Tools

Coupa

Workday

Job description

Executive Assistant – Bloomington, MN

Are you an experienced Administrative Assistant?

Are you ready to take the next step in your career?

Join Aon’s growing team in the Twin Cities as an Executive Assistant!

This role is based in our Bloomington, MN office.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

What the day will look like

The Executive Assistant (EA) provides administrative support to the North America Client Advocacy Leadership team. Support ranges from clerical and logistical matters to document production and the effective use of office applications in our Bloomington office.

The EA responds promptly, thoughtfully, and effectively to changing work environments, changing priorities, and new situations. Additionally, the EA possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. The EA is integral to the efficient workflow within the office environment.

• Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
• Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.
• Maintains and manages calendars; including heavy coordination of travel arrangements and itineraries.
• Book international/domestic travel and submit expenses for the local leadership team.
• Makes copies of correspondence and other printed matter.
• Ensures adequate office supplies.
• Processes purchase requests for additional office supplies as needed.
• Active approval management support – including but not limited to Coupa, IT, Workday, Travel.
• Assist with e-mail gating and prioritization.
• Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.
• Assist with on-boarding of new hires in the GSM Business Unit; submit service tickets and follow up on equipment delivery.
• Other duties as assigned.

Skills and experience that will lead to success

• 5+ years of experience as an Administrative Assistant, Clerical Associate, Receptionist or related position providing Corporate Administrative Support
• High School Diploma, GED or equivalent years of related experience
• Proficiency with Microsoft Office.
• High energy, positive attitude, willingness to go the extra mile to ensure success.
• Easily embraces change, flexible, adapts well to changing priorities.
• Poise, confidence, and maturity to engage with all levels of management across the firm.
• Highly organized with ability to prioritize and work on multiple projects at one time.
• Able to prioritize daily workload, be proactive, flexible and respond to requests promptly.
• Attentive to details and possess strong follow-up skills.
• Excellent writing and communication skills.
• Self-directed and able to anticipate team needs.
• Excellent communication skills, written and oral.
• Able to excel in a fast paced, detail-oriented environment.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts,employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position (intended for U.S. applicants) is $65,000 to $80,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location.