Executive Admin & Projects Coordinator

Michigan Giving; Ann Arbor (MI); Hybrid; USD 55,000 - 58,000; Full time

Job summary

You will provide administrative and project support to two Senior Executive Directors and limited administrative support to two Executive Directors, ensuring the coordination of priorities, communications, meetings, travel, and expense reporting.

You will be an administrative partner, managing schedules, preparing materials and correspondence, handling confidential matters, and supporting the execution of our departmental activities.

Qualifications

• 3+ years of experience in administrative or related roles, or a related bachelor's degree with at least 2 years of relevant experience.
• Proficient with Microsoft Office and Google products (Excel, Gmail, Docs/Sheets, Calendar).
• Excellent written communication and commitment to excellent internal/external service.
• Discretion when handling confidential information.

Responsibilities

• Administrative Support (45%): manage calendars, prepare meetings, coordinate travel, handle confidential inquiries.
• Presidential Engagement & Donor Relations Support (20%): support briefing process and coordinate meetings for president's engagements.
• President's Football Suite Coordination (30%): manage communications and scheduling with suite holders and stakeholders.
• Consultation, Education, and Special Initiatives (5%): onboarding support and facilities management.

Skills

Excellent written communication

MS Office & Google Apps

Discretion with confidential info

Customer service orientation

Education

Bachelor's degree or 3+ years experience

Related field experience

Tools

Microsoft Office

Google Workspace

Job description

You will provide administrative and project support to two Senior Executive Directors and limited administrative support to two Executive Directors, ensuring the coordination of priorities, communications, meetings, travel, and expense reporting.

You will be an administrative partner, managing schedules, preparing materials and correspondence, handling confidential matters, and supporting the execution of our departmental activities.