Executive Administrative Programs Coordinator

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

State of Louisiana’s Office of Teaching and Learning - Diverse Learners in Baton Rouge seeks an Administrative Program Specialist to provide programmatic and operational support across contracts, budgets, communications, and events. The role focuses on supporting the Executive Director and Division leadership while ensuring timely deliverables and compliant processes.

The ideal candidate is highly organized and collaborative, with experience in educational programs, IDEA knowledge, and strong

Qualifications

• Experience supporting or managing education programs, contracts, grants, or initiatives, particularly those serving students with disabilities
• Knowledge of IDEA and related educational policies
• Experience with budget development, fiscal management, purchasing, contracts, or other administrative processes
• Strong project management and organizational skills with ability to manage multiple priorities and deadlines
• Clear, professional written communications for internal and external audiences
• Interpersonal and communication skills to collaborate with agency staff, school systems, vendors, and stakeholders
• Experience coordinating meetings, professional learning, conferences, or events
• Ability to follow guidance, policies, and procedures and exercise good judgment
• Ability to prioritize tasks and manage time effectively to meet goals

Responsibilities

• Manage and monitor assigned contracts, budgets, purchasing activities, invoices, and other fiscal or administrative processes
• Provide administrative and operational support to the Executive Director and Division leadership, including coordinating priorities, timelines, reports, and follow-up activities
• Coordinate meetings, professional learning opportunities, conferences, and other Division events, including scheduling, materials, logistics, communications, and follow-up
• Develop and distribute professional communications, newsletters, updates, presentations, and other resources for school systems and stakeholders
• Maintain organized records, trackers, documentation, and project timelines to ensure responsibilities and deliverables are completed accurately and on time
• Collaborate with internal LDOE teams, vendors, contractors, school systems, and external partners to support effective program implementation
• Respond to inquiries and provide information and technical assistance related to assigned programs and Division initiatives
• Assist Division leadership with additional administrative, fiscal, and programmatic responsibilities necessary to support efficient operations

Skills

Contract management

Budgeting

Project management

Communications

Stakeholder collaboration

Event coordination

Policy compliance

Time management

Education

Bachelor's degree

Job description

State of Louisiana’s Office of Teaching and Learning - Diverse Learners in Baton Rouge seeks an Administrative Program Specialist to provide programmatic and operational support across contracts, budgets, communications, and events. The role focuses on supporting the Executive Director and Division leadership while ensuring timely deliverables and compliant processes.

The ideal candidate is highly organized and collaborative, with experience in educational programs, IDEA knowledge, and strong