Administrative Program Specialist A - TL/DL

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

State of Louisiana’s Office of Teaching and Learning - Diverse Learners in Baton Rouge seeks an Administrative Program Specialist to provide programmatic and operational support across contracts, budgets, communications, and events. The role focuses on supporting the Executive Director and Division leadership while ensuring timely deliverables and compliant processes.

The ideal candidate is highly organized and collaborative, with experience in educational programs, IDEA knowledge, and strong

Qualifications

• Experience supporting or managing education programs, contracts, grants, or initiatives, particularly those serving students with disabilities
• Knowledge of IDEA and related educational policies
• Experience with budget development, fiscal management, purchasing, contracts, or other administrative processes
• Strong project management and organizational skills with ability to manage multiple priorities and deadlines
• Clear, professional written communications for internal and external audiences
• Interpersonal and communication skills to collaborate with agency staff, school systems, vendors, and stakeholders
• Experience coordinating meetings, professional learning, conferences, or events
• Ability to follow guidance, policies, and procedures and exercise good judgment
• Ability to prioritize tasks and manage time effectively to meet goals

Responsibilities

• Manage and monitor assigned contracts, budgets, purchasing activities, invoices, and other fiscal or administrative processes
• Provide administrative and operational support to the Executive Director and Division leadership, including coordinating priorities, timelines, reports, and follow-up activities
• Coordinate meetings, professional learning opportunities, conferences, and other Division events, including scheduling, materials, logistics, communications, and follow-up
• Develop and distribute professional communications, newsletters, updates, presentations, and other resources for school systems and stakeholders
• Maintain organized records, trackers, documentation, and project timelines to ensure responsibilities and deliverables are completed accurately and on time
• Collaborate with internal LDOE teams, vendors, contractors, school systems, and external partners to support effective program implementation
• Respond to inquiries and provide information and technical assistance related to assigned programs and Division initiatives
• Assist Division leadership with additional administrative, fiscal, and programmatic responsibilities necessary to support efficient operations

Skills

Contract management

Budgeting

Project management

Communications

Stakeholder collaboration

Event coordination

Policy compliance

Time management

Education

Bachelor's degree

Job description

This position is located in Baton Rouge, LA

Office of Teaching and Learning - Diverse Learners

Job Focus Area

The Louisiana Department of Education’s Division of Diverse Learners works to ensure students with disabilities have access to high-quality instruction, appropriate supports, and meaningful opportunities to achieve strong academic and postsecondary outcomes. The Division supports school systems across Louisiana by connecting effective instructional practices, specialized supports, technical assistance, and strong systems of implementation. We are seeking an Administrative Program Specialist to provide programmatic and operational support within the Division of Diverse Learners. This position plays an important role in advancing the Division’s work by supporting contracts and budgets, managing key administrative processes, coordinating communications and events, and providing direct support to the Executive Director. The ideal candidate is highly organized, detail-oriented, collaborative, and able to manage multiple priorities while maintaining strong communication and follow-through. This is an exciting opportunity for an individual who enjoys both programmatic and operational work and wants to contribute to statewide efforts that strengthen supports for students with disabilities and the educators and school systems that serve them.

Candidates with the following skills and competencies are encouraged to apply:

• Experience supporting or managing education programs, contracts, grants, or initiatives, particularly those serving students with disabilities
• Knowledge of the Individuals with Disabilities Education Act (IDEA)
• Experience with budget development, fiscal management, purchasing, contracts, or other administrative processes
• Strong project management and organizational skills, including the ability to manage multiple priorities, timelines, and deliverables
• Experience developing clear, professional written communications for internal and external audiences
• Strong interpersonal and communication skills and the ability to collaborate effectively with agency staff, school systems, vendors, and other stakeholders
• Experience coordinating meetings, professional learning, conferences, or other events
• Ability to work independently, exercise sound judgment, maintain attention to detail, and provide responsive support to executive leadership.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Manage and monitor assigned contracts, budgets, purchasing activities, invoices, and other fiscal or administrative processes.
• Provide direct administrative and operational support to the Executive Director and Division leadership, including coordinating priorities, timelines, reports, and follow-up activities.
• Coordinate meetings, professional learning opportunities, conferences, and other Division events, including scheduling, materials, logistics, communications, and follow-up.
• Develop and distribute professional communications, newsletters, updates, presentations, and other resources for school systems and stakeholders.
• Maintain organized records, trackers, documentation, and project timelines to ensure Division responsibilities and deliverables are completed accurately and on time.
• Collaborate with internal LDOE teams, vendors, contractors, school systems, and external partners to support effective program implementation.
• Respond to inquiries and provide information and technical assistance related to assigned programs and Division initiatives.
• Assist Division leadership with additional administrative, fiscal, and programmatic responsibilities necessary to support efficient Division operations.

Position-Specific Details:

Appointment Type:Probational or Promotional.The person hired for this position is expected to regularly report to the Baton Rouge office.Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression: This position does not participate in a Career Progression Group

Work Schedule: Workdays are Monday - Friday; work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.