Engineering Administrative Coordinator & Meetings

Louisiana State University; Baton Rouge (LA); On-site; USD 42,000 - 54,000; Full time

Job summary

Louisiana State University in Baton Rouge seeks an Administrative Coordinator to support the Division Chair in the LSUAM Engineering department, handling calendar management, meeting preparation, and travel arrangements for faculty and visitors.

The role includes creating templates, organizing materials by due date, drafting minutes, and coordinating event logistics. Strong communication and Microsoft Office skills are essential, with attention to confidentiality and deadlines.

Qualifications

• Bachelor’s degree with 1 year of related experience in administrative or executive support involving calendar administration, document preparation, deadline tracking, meeting and event support, and travel coordination.
• Preferred: Bachelor’s degree with 3 years of related experience supporting a senior leader, preferably in higher education, with preparing written materials and content using Canva, Adobe Express, or similar tools.

Responsibilities

• Coordinate appointments, meetings, and event coordination for the Division Chair, maintaining records and drafting minutes and action-item lists.
• Arrange transportation, lodging, registration, and itineraries for the Chair and others, and maintain travel records and receipts.
• Create and maintain departmental templates; manage confidential logs and organize incoming materials by due date, with reminders and follow-ups.
• Receive calls, visitors, mail, and documents; provide office support, scanning, copying, printing, and inventory tasks.
• Assist with event flayers, presentation slides, graphic design, and photography for events and faculty/students.
• Perform other office support duties as assigned.

Skills

Administrative Support

Communication

Customer Service

Data Entry

Detail-Oriented

Microsoft Office

Task Organization

Time Management

Tools

Canva

Adobe Express

Job description

Louisiana State University in Baton Rouge seeks an Administrative Coordinator to support the Division Chair in the LSUAM Engineering department, handling calendar management, meeting preparation, and travel arrangements for faculty and visitors.

The role includes creating templates, organizing materials by due date, drafting minutes, and coordinating event logistics. Strong communication and Microsoft Office skills are essential, with attention to confidentiality and deadlines.