VP‑Level Administrative Pro: Calendar & Travel Expert

SmartRecruiters, Inc.; Austin (TX); On-site; USD 37,000 - 67,000; Full time

Job summary

AbbVie seeks an experienced administrative professional to support VP-level executives. The role handles calendars, phones, travel planning, and document preparation with discretion and professionalism.

Responsibilities include prioritizing emails, arranging meetings, onboarding new staff, and preparing materials using Microsoft Office and Adobe Acrobat. The position emphasizes confidentiality, cross-functional teamwork, and high-level executive coordination.

Qualifications

• Minimum 3 years of administrative assistant experience.
• Experience supporting VP level or equivalent.
• MS Office Suite, Outlook and Adobe Acrobat proficiency.
• Self-starter with minimal supervision.
• Strong cross-functional collaboration and communication.
• Maintains confidentiality and professional demeanor.

Responsibilities

• Provides advanced administrative support to VP level or equivalent.
• Monitors and prioritizes executive email and calendars.
• Coordinates and maintains departmental files per guidelines.
• Coordinates new employee onboarding and office setups.
• Plans meetings, events, travel and prepares presentations.
• Handles billing, expense reports and travel arrangements.
• Interacts professionally with high level executives and staff.

Skills

Office management

Calendar management

Travel planning

Communication

Confidentiality

Cross-functional coordination

Education

High School diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Job description

AbbVie seeks an experienced administrative professional to support VP-level executives. The role handles calendars, phones, travel planning, and document preparation with discretion and professionalism.

Responsibilities include prioritizing emails, arranging meetings, onboarding new staff, and preparing materials using Microsoft Office and Adobe Acrobat. The position emphasizes confidentiality, cross-functional teamwork, and high-level executive coordination.