Executive Assistant to COO — Strategic Admin Partner

DivcoWest; San Francisco (CA); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Annual bonus opportunity

Full benefits

Weekly lunch stipend

Job summary

DivcoWest is seeking a proactive administrative assistant to support the COO in San Francisco, with coverage across the Administration team during absences and peak workloads. The ideal candidate has 1–2 years in administrative support, strong MS Office or Google Workspace skills, excellent written and verbal communication, and a professional approach to confidential information.

This full‑time role requires five days in the office and offers $30–$35 per hour, an annual bonus opportunity, full

Qualifications

• 1–2 years in administrative or executive support roles, with senior leadership exposure preferred.
• Proficiency in Outlook, Word, Excel, PowerPoint and Google Workspace.
• Excellent written and verbal communication; professional representation of COO.
• Strong multitasking, organization, and ability to handle confidential information.
• Bachelor’s degree preferred, or equivalent experience.
• Experience providing coverage across multiple stakeholders is a plus.

Responsibilities

• Manage the COO’s calendar and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements.
• Prepare and proofread correspondence, presentations, and board materials.
• Coordinate meetings, agendas, and events for the COO.
• Serve as a trusted contact for stakeholders with discretion.
• Process expense reports and invoices.
• Provide flexible coverage for other assistants during vacations.
• Learn and adapt to different executive preferences and workflows.
• Maintain organized filing systems (physical and digital).
• Identify opportunities to improve administrative processes.

Skills

Written communication

Verbal communication

Multitasking

Organizational skills

Discretion

Professionalism

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Google Workspace

Job description

DivcoWest is seeking a proactive administrative assistant to support the COO in San Francisco, with coverage across the Administration team during absences and peak workloads. The ideal candidate has 1–2 years in administrative support, strong MS Office or Google Workspace skills, excellent written and verbal communication, and a professional approach to confidential information.

This full‑time role requires five days in the office and offers $30–$35 per hour, an annual bonus opportunity, full