Senior Executive Scheduler & Operations Lead

cowlitz; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

cowlitz is seeking a Senior Executive Administrator to provide high-level administrative support to the Senior leadership team. You will coordinate calendars, travel, and confidential records, acting as a trusted partner to executives and ensuring smooth operations.

Responsibilities include managing complex schedules, preparing executive materials, and maintaining governance-related documents while upholding discretion and professionalism.

Qualifications

• Associate degree in business administration, office administration, project coordination, or a related field.
• Eight years of progressively responsible administrative experience, including at least five years supporting senior executives, boards, commissions, or comparable leadership positions.
• Ability to manage complex schedules, confidential records, and deadlines.
• Excellent interpersonal skills with an ability to foster a supportive and enabling team environment.
• Demonstrated ability to anticipate needs, communicate proactively, and deliver timely results.

Responsibilities

• Promotes superior guest service and maintains a positive organizational culture.
• Provide comprehensive administrative support to the Senior leadership team.
• Coordinate travel arrangements, itineraries, registrations, accommodations, and expenses.
• Manage complex executive calendars, appointments, meetings, deadlines, and priorities.
• Attend meetings, record minutes, document decisions, and maintain action-item logs.
• Prepare correspondence, reports, presentations, agendas, and executive-level materials.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Education

Associate degree in business administration or related field

Eight years of administrative experience

Tools

Microsoft Office

Outlook

Document management systems

Job description

cowlitz is seeking a Senior Executive Administrator to provide high-level administrative support to the Senior leadership team. You will coordinate calendars, travel, and confidential records, acting as a trusted partner to executives and ensuring smooth operations.

Responsibilities include managing complex schedules, preparing executive materials, and maintaining governance-related documents while upholding discretion and professionalism.