Senior Admin Coordinator - Global Scheduling & Travel

Pacific Northwest National Laboratory; Richland (WA); On-site; USD 44,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Flexible spending accounts

401(k) with company match

Vacation and holidays

Job summary

Pacific Northwest National Laboratory is seeking a highly organized administrative professional to support the ADSA group. The role emphasizes onsite collaboration, calendar coordination across time zones, travel planning, and document preparation for managers and staff.

You will handle sensitive information with discretion and contribute to process improvements while engaging with visitors in a professional manner.

Qualifications

• High school diploma/GED with 8 years of administrative experience, or AA degree with 6 years of experience.
• Experience planning meetings and coordinating travel.
• Experience managing large volumes of email with speed and accuracy in a travel-heavy program.
• Experience maintaining multiple calendars across time zones and anticipating scheduling needs.

Responsibilities

• Provide comprehensive and timely administrative support to managers, staff, and related groups.
• Guide and support team members on administrative processes.
• Autonomously manage tasks in a dynamic environment and prioritize work.
• Manage calendars across multiple time zones and anticipate scheduling needs for managers.
• Handle large email volumes with speed and accuracy.
• Support domestic and international travel requests, bookings, and expense reporting.
• Prepare, edit, format, and maintain documents, spreadsheets, and presentations.
• Coordinate interviews, onboarding, and related documentation for new hires.
• Support inventory management and procurement per PNNL policies.
• Exercise discretion with sensitive information and escalate complex issues.
• Contribute to continuous process improvement and welcome visitors professionally.

Skills

Administrative support

Calendar management

Travel coordination

Email management

Documentation

Interpersonal communication

Discretion/confidentiality

Time management

Education

High school diploma or GED

AA degree or higher

Tools

Microsoft Office

PeopleSoft

EXPENSE

PCardPro

Job description

Pacific Northwest National Laboratory is seeking a highly organized administrative professional to support the ADSA group. The role emphasizes onsite collaboration, calendar coordination across time zones, travel planning, and document preparation for managers and staff.

You will handle sensitive information with discretion and contribute to process improvements while engaging with visitors in a professional manner.