Executive Administrative Partner to Senior Leaders

Vizient; Irving (TX); On-site; USD 45,000 - 77,000; Full time

Benefits offered by this job

Incentive eligibility

Job summary

Vizient is seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership within the Spend Manage business area. You will manage complex schedules, handle sensitive information with discretion, and coordinate travel and event logistics to enable fast-moving executive operations.

You will support 2–4 VPs, maintain organized systems, liaise with clients and internal teams, and contribute to a productive, inclusive environment aligned with Vizient values.

Qualifications

• 2+ years of relevant administrative experience.
• Demonstrated ability to handle sensitive information with discretion.
• Excellent written and verbal communication abilities.

Responsibilities

• Maintain confidentiality while handling sensitive information and communications.
• Manage calendars, schedules, and meeting coordination with leaders.
• Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
• Prepare and revise documents, correspondence, and presentations.
• Support team projects and initiatives by tracking progress and coordinating communications.
• Organize and maintain shared databases and file systems (e.g., SharePoint).
• Serve as a key point of contact across teams, ensuring timely communication.
• Process expense reports, invoices, and time tracking with accuracy.
• Provide onboarding support and on-site meeting assistance.
• Contribute to team culture and engagement initiatives.

Skills

Discretion

Collaboration

Organizational skills

Communication

Time management

Problem solving

Attention to detail

Professionalism

Education

Relevant degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Vizient is seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership within the Spend Manage business area. You will manage complex schedules, handle sensitive information with discretion, and coordinate travel and event logistics to enable fast-moving executive operations.

You will support 2–4 VPs, maintain organized systems, liaise with clients and internal teams, and contribute to a productive, inclusive environment aligned with Vizient values.