Executive Administrative Partner - Onsite & Events

TEKsystems; Lebanon (IN); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems seeks an Executive Administrative Partner to support senior leadership with high-impact administrative, operational, and event-related tasks. The role is onsite-focused, facilitating meetings, travel, and logistics across domestic and international needs.

You will manage calendars, coordinate events, oversee space planning, and prepare expense documentation, serving as the organizational backbone for executives and teams in a fast-moving environment.

Qualifications

• 4+ years providing administrative support to one or more executives.
• 4+ years coordinating executive travel logistics.
• 4+ years managing executive calendars and expense reports.
• Experience prioritizing multiple concurrent projects.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide onsite administrative support at the office and designated event locations.
• Support onsite team and leader needs with day-to-day operational tasks.
• Oversee space planning, logistics coordination, and workspace management.
• Manage in-person meetings, including room setup/cleanup, catering, materials, and attendee oversight.
• Coordinate small and large-scale events, managing stakeholders, timelines, and deliverables.
• Arrange domestic and international travel, including itineraries and booking logistics.
• Prepare expense reports, purchase requisitions, and related documentation.
• Manage conference room operations, storage, and internal space usage.
• Attend and support large off-sites, occasionally requiring travel.
• Run ad hoc errands/projects to support office productivity.

Skills

Executive support

Travel logistics

Calendar management

Expense reports

Microsoft Office

Google Workspace

Event coordination

Communication

Relationship building

Autonomous work

Education

BA/BS degree preferred

Tools

Microsoft Office

Google Workspace

Job description

TEKsystems seeks an Executive Administrative Partner to support senior leadership with high-impact administrative, operational, and event-related tasks. The role is onsite-focused, facilitating meetings, travel, and logistics across domestic and international needs.

You will manage calendars, coordinate events, oversee space planning, and prepare expense documentation, serving as the organizational backbone for executives and teams in a fast-moving environment.