Senior Executive Assistant & Operations Partner

Vertex Pharmaceuticals Incorporated; Seattle (WA); Hybrid; USD 54,000 - 80,000; Full time

Benefits offered by this job

Hybrid work options

Total rewards benefits

Job summary

Vertex Pharmaceuticals Incorporated seeks a Senior Administrative Assistant to serve as a trusted partner to the Executive Director, Seattle Research Site Head. The role handles calendar and travel, event coordination, contracting and invoice administration, and broader team operations with discretion and high attention to detail.

The position requires independent judgment, strong communication, and the ability to manage competing priorities while interacting with senior internal and external

Qualifications

• Experience supporting senior leaders in a complex, fast-paced organization.
• Ability to manage confidential matters with discretion.
• Experience with procurement, events or vendor administration, and invoice workflows.

Responsibilities

• Provide executive support to the Seattle Research Site Head and stakeholders.
• Manage complex calendars across time zones and leaders; coordinate travel.
• Handle budget, invoicing, contracts, and procurement workflows (Coupa, Icertis, Concur).
• Prepare meeting materials, presentations, and communications; ensure preparedness.

Skills

Executive support

Confidentiality

Procurement systems

Microsoft 365

AI productivity tools

Communication skills

Multitasking

Problem solving

Stakeholder management

Tools

Concur

Coupa

Icertis

Microsoft 365

Job description

Vertex Pharmaceuticals Incorporated seeks a Senior Administrative Assistant to serve as a trusted partner to the Executive Director, Seattle Research Site Head. The role handles calendar and travel, event coordination, contracting and invoice administration, and broader team operations with discretion and high attention to detail.

The position requires independent judgment, strong communication, and the ability to manage competing priorities while interacting with senior internal and external