Executive Administrative Partner — Global Programs & Ops

Wing; New York (NY); Hybrid; USD 103,000 - 165,000; Full time

Job summary

Wing seeks an Administrative Business Partner to support the Executive Leadership team in a hybrid role based in Palo Alto or New York. Expect on-site 2–3 days weekly with a focus on operational efficiency and cross-functional collaboration.

You will manage complex calendars, travel logistics, and confidential matters while leading strategic projects and coordinating global executive meetings and offsites.

Qualifications

• 6+ years of experience providing direct executive support and project management for senior leadership (VP+)
• Experience leading projects from conception to completion
• Deep experience managing complex international and domestic scheduling and travel logistics
• Expert-level proficiency in Google Workspace
• Ability to handle highly sensitive, confidential information with discretion
• Adaptable in a fast-changing, cross-functional environment

Responsibilities

• Execute a high volume of complex administrative tasks with meticulous attention to detail, including calendar management, travel logistics, and expense management
• Lead and manage special projects from conception to completion
• Coordinate executive meetings: agenda prep, materials distribution, logistics, action tracking, and post-meeting follow-up
• Plan and execute offsite events across global regions with budgeting and logistics
• Model efficient daily operations by identifying bottlenecks and proposing process improvements
• Collaborate with broader teams to ensure smooth execution of recurring meetings, events, and projects
• Support onboarding for new leadership reporting to the executive
• Manage high-stakes internal and external communications with discretion

Skills

Executive support

Project management

Scheduling logistics

Google Workspace

Confidentiality

Cross-functional

Tools

Google Workspace

Job description

Wing seeks an Administrative Business Partner to support the Executive Leadership team in a hybrid role based in Palo Alto or New York. Expect on-site 2–3 days weekly with a focus on operational efficiency and cross-functional collaboration.

You will manage complex calendars, travel logistics, and confidential matters while leading strategic projects and coordinating global executive meetings and offsites.