Executive Administrative Partner for Ministry & Events

Bayside; Bradenton (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Bayside Community Church in Bradenton, FL seeks an Executive Administrative Assistant to the Executive Director. You will provide high-level administrative and organizational support to advance the ministry's priorities and events with excellence.

The role requires proactive calendar management, confidential handling of information, and collaboration across staff and partners. Proficiency with Google Workspace and project tools is preferred, and a servant-hearted approach is essential.

Qualifications

• Demonstrated experience providing executive-level administrative support.
• Strong organizational and project-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to anticipate needs, take initiative, and work independently.
• Strong attention to detail and follow-through.
• Ability to handle confidential information with wisdom and discretion.
• Proficiency with Google Workspace, Monday.com, Ramp, and other administrative technology is preferred.
• Strong interpersonal skills and the ability to build positive relationships with staff, ministry leaders, and members.
• Ability to work in a fast-paced, ministry-focused environment while maintaining a calm, flexible, and solutions-oriented approach.
• A heart for serving people and advancing the mission and vision of Bayside Community Church.

Responsibilities

• Provide proactive administrative support to the Executive Director.
• Coordinate calendars, meetings, appointments, and ministry priorities.
• Prepare meeting agendas, notes, follow-up items, and action plans.
• Anticipate needs and proactively communicate important deadlines, decisions, and next steps.
• Handle sensitive and confidential information with discretion and integrity.
• Coordinate administrative systems and processes that support ministry initiatives.
• Maintain project timelines, task lists, and ministry priorities using digital/ AI organizational tools.
• Help coordinate ministry events, gatherings, meetings, and special projects from planning through execution.
• Assist with preparation of ministry communications, reports, presentations, resources, and leadership materials.
• Support the development and maintenance of resources.
• Help create a high-touch, intentional experience for ministry partners.
• Assist with partner communications, invitations, follow-up, appreciation, and special gatherings.
• Coordinate logistics for meetings, gatherings, conferences, and special events.
• Work with internal teams and external partners to ensure details are communicated and executed well.
• Track deadlines, responsibilities, and deliverables across multiple projects.
• Assist with venue logistics, food and beverage coordination, guest communication, materials, and event-day details.
• Provide follow-through after events to ensure action items are completed.

Skills

Executive support

Project management

Communication

Proactivity

Confidentiality

Google Workspace

Monday.com

Ramp

Interpersonal skills

Fast-paced environment

Servant leadership

Tools

Google Workspace

Monday.com

Ramp

Job description

Bayside Community Church in Bradenton, FL seeks an Executive Administrative Assistant to the Executive Director. You will provide high-level administrative and organizational support to advance the ministry's priorities and events with excellence.

The role requires proactive calendar management, confidential handling of information, and collaboration across staff and partners. Proficiency with Google Workspace and project tools is preferred, and a servant-hearted approach is essential.