Executive Administrative & Operations Specialist

MSU - Michigan State University; East Lansing (MI); Hybrid; USD 52,000 - 72,000; Full time

Job summary

MSU in East Lansing seeks an experienced administrative professional to support BFS leadership, including the CFO and Associate Directors. You will manage complex calendars, arrange meetings, coordinate reports, and help advance BFS objectives through collaboration and accuracy.

This onsite role will move to a hybrid schedule after six months (3 days onsite, 2 days remote). Strong organizational and communication skills with proficiency in Microsoft 365 are essential.

Qualifications

• Bachelor’s degree in Business, Finance, Accounting or related field.
• 3–5 years of office administration experience.
• Experience with word processing, databases, spreadsheets, presentations and/or desktop publishing.

Responsibilities

• Provides high-level administrative support to BFS leadership, including the CFO and Associate Directors.
• Coordinates complex calendars and executive communications.
• Supports limited travel arrangements and meetings documentation.
• Assists in managing financial accounts, compliance tracking, and fiscal controls.
• Acts as a central point of coordination across BFS teams to improve decision-making and effectiveness.
• Utilizes operational tools to track progress on strategic initiatives and follow up on actions.
• Creates reports for MSU leadership with data findings and rate recommendations.
• Supports onboarding, posting, and staff training in collaboration with Human Resources.

Skills

Executive support

Project coordination

Time management

Communication

Education

Bachelor’s degree in Business/Finance/Accounting/Administrative or related field

Tools

Microsoft 365

Teams

SharePoint

Word

Excel

PowerPoint

Forms

Job description

MSU in East Lansing seeks an experienced administrative professional to support BFS leadership, including the CFO and Associate Directors. You will manage complex calendars, arrange meetings, coordinate reports, and help advance BFS objectives through collaboration and accuracy.

This onsite role will move to a hybrid schedule after six months (3 days onsite, 2 days remote). Strong organizational and communication skills with proficiency in Microsoft 365 are essential.