Administrative Business Professional

MSU - Michigan State University; East Lansing (MI); Hybrid; USD 52,000 - 72,000; Full time

Job summary

MSU in East Lansing seeks an experienced administrative professional to support BFS leadership, including the CFO and Associate Directors. You will manage complex calendars, arrange meetings, coordinate reports, and help advance BFS objectives through collaboration and accuracy.

This onsite role will move to a hybrid schedule after six months (3 days onsite, 2 days remote). Strong organizational and communication skills with proficiency in Microsoft 365 are essential.

Qualifications

• Bachelor’s degree in Business, Finance, Accounting or related field.
• 3–5 years of office administration experience.
• Experience with word processing, databases, spreadsheets, presentations and/or desktop publishing.

Responsibilities

• Provides high-level administrative support to BFS leadership, including the CFO and Associate Directors.
• Coordinates complex calendars and executive communications.
• Supports limited travel arrangements and meetings documentation.
• Assists in managing financial accounts, compliance tracking, and fiscal controls.
• Acts as a central point of coordination across BFS teams to improve decision-making and effectiveness.
• Utilizes operational tools to track progress on strategic initiatives and follow up on actions.
• Creates reports for MSU leadership with data findings and rate recommendations.
• Supports onboarding, posting, and staff training in collaboration with Human Resources.

Skills

Executive support

Project coordination

Time management

Communication

Education

Bachelor’s degree in Business/Finance/Accounting/Administrative or related field

Tools

Microsoft 365

Teams

SharePoint

Word

Excel

PowerPoint

Forms

Job description

Position Summary

The characteristic duties listed pertain to the areas of human resources, finance, or general business operations. The ideal candidate must contribute positively to a culture that values both excellence and kindness through collaboration, responsiveness, professionalism, and respect for diverse perspectives.

Typical Duties:

• Provides high-level administrative support to BFS leadership, including the CFO, Associate Director of Financial Operations, and Associate Director of Financial Integration and Strategy. Coordinates complex calendars, selected executive communications, limited travel arrangements, quarterly RHS Leadership budget meetings, and related documentation. Supports divisional initiatives that advance BFS objectives. (20%)

• Supports CFO, Associate Director of Financial Operations, Associate Director of Financial Integration and Strategy and Fiscal Officers in management of financial accounts, compliance tracking, and fiscal controls. (20%)

• Serves as a central point of coordination across BFS teams, helping connect information, activities, and priorities to support effective decision-making and organizational effectiveness. (10%)

• Utilizes operational expertise and technology to support project management, track strategic initiatives, coordinate follow-up actions, and monitor progress toward established goals and priorities. (10%)

• Works with BFS, RHS Strategic Communications, The Controller’s Office, and Office of Planning and Budgets to create reports for MSU leadership, including data findings, Housing and Dining Rate recommendations, and operational updates. (10%)

• Evaluates current processes, including standard operating procedures (SOPs), records management, and archiving practices. Develops actionable solutions or maintains current workflows to ensure consistency, accuracy, and compliance. (10%)

• Coordinates internal communications, meeting materials, leadership updates, reports, Microsoft Teams resources, and other tools that support collaboration and information sharing across BFS. (10%)

• Supports onboarding, position posting coordination, and ongoing training and professional development efforts in collaboration with Human Resources. Coaches and guides staff on the effective use of business processes, procedures, and available resources. (10%)

Note: This position will be fully onsite for the first six months, followed by the option to switch to a hybrid schedule of 3 days onsite, 2 days remote. This is not a fully remote position.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business, Finance, Accounting, Administrative or business related field; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration, experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• Experience supporting senior leaders or executive-level administrators.

• Experience coordinating complex projects involving multiple stakeholders.

• Demonstrated ability to organize work independently and manage competing priorities.

• Experience with Microsoft 365 tools, including Teams, SharePoint, Word, Excel, PowerPoint, and Forms.

• Experience in higher education, business operations, finance, accounting, or administrative services environments.
• May require valid vehicle operator's license where needed to perform duties of the position.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

Standard Monday-Friday 8am-5pm with occasional nights and weekends based on business need.

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.