Administrative Business Professional

Michigan State University College of Engineering; East Lansing (MI); On-site; USD 56,000 - 72,000; Full time

Job summary

Michigan State University College of Engineering seeks an experienced administrative professional to support BFS leadership and finance operations on site at MSU. You will coordinate calendars, assist with budgets, and streamline communications to help leadership make informed decisions.

The role emphasizes collaboration, professional conduct, and attention to diverse perspectives. Initially on site for six months, with a potential hybrid schedule; includes onboarding support and training in

Qualifications

• Four-year college degree in business, finance, accounting, or related field.
• Three to five years of related office administration experience.
• Experience with word processing, databases, spreadsheets, presentations, and web publishing.
• Ability to handle multiple tasks with attention to detail.
• Experience in higher education or administrative services preferred.

Responsibilities

• Provide high-level administrative support to BFS leadership and executives.
• Coordinate complex calendars and travel arrangements.
• Prepare executive communications and quarterly leadership meeting documentation.
• Support budgeting, financial accounts, and fiscal controls.
• Create reports for MSU leadership with data findings and operational updates.
• Develop and improve SOPs and records management to ensure compliance.
• Coordinate internal communications and meeting materials across BFS.
• Assist onboarding, posting coordination, and training with Human Resources.

Skills

Executive support

Project coordination

Microsoft 365

Prioritization

Communication

Education

Bachelor’s degree in Business/Finance/Accounting

Tools

Microsoft Teams

SharePoint

Word

Excel

PowerPoint

Forms

Job description

Position Summary

The characteristic duties listed pertain to the areas of human resources, finance, or general business operations. The ideal candidate must contribute positively to a culture that values both excellence and kindness through collaboration, responsiveness, professionalism, and respect for diverse perspectives.

Typical Duties

• Provides high-level administrative support to BFS leadership, including the CFO, Associate Director of Financial Operations, and Associate Director of Financial Integration and Strategy. Coordinates complex calendars, selected executive communications, limited travel arrangements, quarterly RHS Leadership budget meetings, and related documentation. Supports divisional initiatives that advance BFS objectives. (20%)


• Supports CFO, Associate Director of Financial Operations, Associate Director of Financial Integration and Strategy and Fiscal Officers in management of financial accounts, compliance tracking, and fiscal controls. (20%)


• Serves as a central point of coordination across BFS teams, helping connect information, activities, and priorities to support effective decision-making and organizational effectiveness. (10%)


• Utilizes operational expertise and technology to support project management, track strategic initiatives, coordinate follow-up actions, and monitor progress toward established goals and priorities. (10%)


• Works with BFS, RHS Strategic Communications, The Controller’s Office, and Office of Planning and Budgets to create reports for MSU leadership, including data findings, Housing and Dining Rate recommendations, and operational updates. (10%)


• Evaluates current processes, including standard operating procedures (SOPs), records management, and archiving practices. Develops actionable solutions or maintains current workflows to ensure consistency, accuracy, and compliance. (10%)


• Coordinates internal communications, meeting materials, leadership updates, reports, Microsoft Teams resources, and other tools that support collaboration and information sharing across BFS. (10%)


• Supports onboarding, position posting coordination, and ongoing training and professional development efforts in collaboration with Human Resources. Coaches and guides staff on the effective use of business processes, procedures, and available resources. (10%)

Note: This position will be fully onsite for the first six months, followed by the option to switch to a hybrid schedule of 3 days onsite, 2 days remote. This is not a fully remote position.

All positions in RHS Are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency conditions, you will be expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If you have an approved remote work agreement to work a portion of your normally scheduled work hours remotely, you may be called upon to work on-site to serve the MSU community. If you have a permanent, on-going, and/or pervasive condition that may impede your ability to work on-site, please contact the Resource Center for Persons with Disabilities (RCPD) at rcpd.msu.edu/get-started.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business, Finance, Accounting, Administrative or business related field; three to five years of related and progressively more responsible or expansive work experience in office procedures and administration, experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Desired Qualifications

• Experience supporting senior leaders or executive-level administrators.


• Experience coordinating complex projects involving multiple stakeholders.


• Demonstrated ability to organize work independently and manage competing priorities.


• Experience with Microsoft 365 tools, including Teams, SharePoint, Word, Excel, PowerPoint, and Forms.


• Experience in higher education, business operations, finance, accounting, or administrative services environments.


• May require valid vehicle operator's license where needed to perform duties of the position.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume, cover letter, three (3) professional references.

Work Hours

Standard Monday-Friday 8am-5pm with occasional nights and weekends based on business need.

Website

https://rhs.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends September 22, 2026 at 11:55 P.M.