Executive Coordination & On-Site Operations Lead

Pro-Vision Solutions, LLC; Byron Township, Northern (MI, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Pro-Vision is seeking an on-site Executive Coordinator in Byron Center, MI to support the CFO and senior leadership with calendars, travel, expense reporting, and events.

The role requires 5+ years in executive assistant or office management, strong MS Office or Google Workspace skills, discretion with confidential information, and reliable on-site presence to ensure smooth day-to-day operations.

Qualifications

• Experience: 5+ years in an executive assistant or office management role.
• Proficiency with MS Office or Google Workspace.
• Excellent written and verbal communication skills.
• Discretion handling confidential information.
• Autonomy with strong problem-solving and attention to detail.

Responsibilities

• Provide administrative support to senior leadership and manage calendars.
• Coordinate domestic and international travel, accommodations, and itineraries.
• Assist with travel changes, expense reporting, and reimbursements.
• Plan and coordinate company events and executive meetings.
• Oversee office operations, vendor relations, and facilities needs.
• Communicate professionally with employees at all levels and support cross-functional projects.

Skills

Calendar management

Executive support

Travel planning

Expense reporting

MS Office

Google Workspace

Tools

MS Office Suite

Google Workspace

Job description

Pro-Vision is seeking an on-site Executive Coordinator in Byron Center, MI to support the CFO and senior leadership with calendars, travel, expense reporting, and events.

The role requires 5+ years in executive assistant or office management, strong MS Office or Google Workspace skills, discretion with confidential information, and reliable on-site presence to ensure smooth day-to-day operations.