Executive Administrative & Calendar Support Specialist

CDPHP; DeWitt (MI); On-site; USD 29,000 - 52,000; Full time

Job summary

CDPHP in Michigan is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. You will manage calendars, coordinate internal and external communications, and prepare documents and reports to keep activities precise and on schedule.

Responsibilities include scheduling meetings, arranging travel, handling phones and emails, preparing basic presentations, and assisting with budgeting, invoicing, and onboarding logistics while upholding

Qualifications

• HSD or GED required.
• Administrative, office support or customer service experience preferred.
• Basic understanding of office procedures and administrative practices
• Basic office software proficiency (Word, Outlook, Excel)
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Basic ability to prioritize with minimal oversight
• Basic customer service, problem solving and time management skills
• Understanding of confidentiality and professional workplace conduct
• Basic critical thinking ability
• Intermediate level attention to detail
• Ability to follow established procedures, policies, and workflows

Responsibilities

• Performs general administrative duties such as data entry, filing, copying, scanning, and document preparation.
• Manages calendars, schedules meetings, and coordinates logistics for team activities.
• Answers phones, routes inquiries, and responds to routine emails.
• Prepares basic reports, correspondences, and presentations using standard templates.
• Orders office supplies and maintain office organization.
• Provides customer service support to internal and external stakeholders.
• Maintains high regard for member privacy in accordance with privacy policies.
• Regular and reliable attendance is expected.
• Performs other functions as assigned by management.
• Manages complex calendars for meetings invitations, conference engagements, travel accommodations and appointments for leaders.
• Drafts, reviews and formats correspondences, reports, and presentations.
• Tracks deadlines, follows up on all action items, and maintains departmental records.
• Supports budgeting, expense reporting, and invoice processing.
• Assists in arranging on and off-site meetings, arranges for audio-visual equipment and other related resources.
• Coordinates onboarding logistics and training schedules.
• Serves as liaison between the department and other internal teams.
• Identifies process improvements and recommend more efficient workflows.
• Consistently handles sensitive and confidential information with discretion.

Skills

Communication

Organization

Time management

Confidentiality

Customer service

Data entry

Education

High school diploma or GED

Associate degree or administrative coursework (preferred)

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Teams

SharePoint

Job description

CDPHP in Michigan is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. You will manage calendars, coordinate internal and external communications, and prepare documents and reports to keep activities precise and on schedule.

Responsibilities include scheduling meetings, arranging travel, handling phones and emails, preparing basic presentations, and assisting with budgeting, invoicing, and onboarding logistics while upholding