Hybrid Senior Admin Assistant — Project Coordination

Elanco in; Indianapolis (IN); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Relocation packages

Two weeklong shutdowns

Parental leave

Employee Resource Groups

Annual bonus

401K matching

Job summary

Elanco is seeking a Senior Administrative Assistant to partner with a senior leader, delivering high-level administrative support, and ensuring the smooth operation of the department. The role requires anticipating needs, managing complex priorities, and handling confidential information.

You will coordinate calendars and meetings, manage travel/expenses, and guide colleagues on processes, contributing to a collaborative, efficient team in a hybrid environment at the global headquarters in

Qualifications

• Education: High School Diploma / GED with equivalent experience.
• Experience: At least 3 years in an administrative support role.
• Skills: Proficiency in Microsoft Office 365; ability to solve non-standard problems with minimal supervision.

Responsibilities

• Provide advanced administrative support to a senior leader and their team, including strategic calendar management, coordinating complex meetings and events, creating/editing key documents, and managing travel and expenses.
• Serve as a central administrative contact for the function, supporting team projects and facilitating communication to help achieve departmental goals.
• Autonomously handle non-standard problems and provide guidance to colleagues on processes and best practices.
• Coordinate and execute logistics for meetings and events, including agendas, minutes, catering, and hosting external visitors.
• Engage with the administrative professional community of practice and participate in team meetings/events for continual learning and development.

Skills

Microsoft Office 365

Problem solving

Cross-functional collaboration

Education

High School Diploma / GED

Tools

Concur

SAP

Job description

Elanco is seeking a Senior Administrative Assistant to partner with a senior leader, delivering high-level administrative support, and ensuring the smooth operation of the department. The role requires anticipating needs, managing complex priorities, and handling confidential information.

You will coordinate calendars and meetings, manage travel/expenses, and guide colleagues on processes, contributing to a collaborative, efficient team in a hybrid environment at the global headquarters in