Executive Administrative & Operations Coordinator

Experience Champaign Urbana; Urbana (IL); On-site; USD 40,000 - 58,000; Full time

Job summary

Experience Champaign Urbana is seeking an Administrative Specialist to support the department head and lead office operations at the Urbana campus. You will help manage complex workflows, prepare correspondence, and maintain confidential records with discretion.

Under guidance from department leadership, you will coordinate meetings, calendars, travel, and compliance-related tasks while fostering a respectful, inclusive workplace rooted in dignity and professional standards.

Responsibilities

• Provide administrative support to the department head.
• Support department projects and initiatives.
• Manage complex workflows with discretion and confidentiality.
• Establish priorities to coordinate activities.
• Prepare correspondence reflecting college standards.
• Handle confidential information.
• Research and develop presentations.
• Maintain confidential records and files.
• Liaise among Department Head, faculty, staff and students.
• Develop, implement, and interpret policies and procedures for operations.
• Coordinate meetings, calendars, travel, and minutes.
• Maintain email lists and other communication resources.
• Support compliance activities and annual reporting.
• Foster a respectful, inclusive workplace.
• Coordinate with graduate/private/public stakeholders.
• Perform other related duties as assigned.

Job description

Experience Champaign Urbana is seeking an Administrative Specialist to support the department head and lead office operations at the Urbana campus. You will help manage complex workflows, prepare correspondence, and maintain confidential records with discretion.

Under guidance from department leadership, you will coordinate meetings, calendars, travel, and compliance-related tasks while fostering a respectful, inclusive workplace rooted in dignity and professional standards.