Executive Administrative Lead for Academic Affairs & Operations

The University Of Chicago; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

The University of Chicago BSD OAA department is seeking an Executive Administrative Assistant to provide confidential, high-level office support for designated executives. You will coordinate calendars, meetings, and correspondence, while collaborating on People Services initiatives and onboarding activities.

You will manage multiple priorities with discretion, assist with budget tracking, and support recruitment and administrative projects in a hybrid work environment.

Qualifications

• 7+ years of related work experience.
• Strong MS Office suite and calendar management skills.

Responsibilities

• Provide administrative oversight for projects and scheduling.
• Manage calendars, travel logistics, and correspondence for leadership.
• Coordinate meetings, prepare materials, and track action items.
• Support recruitment and onboarding activities where applicable.
• Assist in budget reconciliation and financial reporting as needed.

Skills

Outlook experience

Excel proficiency

PowerPoint proficiency

Word proficiency

Education

Bachelor's degree

Job description

The University of Chicago BSD OAA department is seeking an Executive Administrative Assistant to provide confidential, high-level office support for designated executives. You will coordinate calendars, meetings, and correspondence, while collaborating on People Services initiatives and onboarding activities.

You will manage multiple priorities with discretion, assist with budget tracking, and support recruitment and administrative projects in a hybrid work environment.