Administrative Coordinator, Dean’s Office & Committees

Experience Champaign Urbana; Urbana (IL); On-site; USD 39,000 - 66,000; Full time

Job summary

Experience Champaign Urbana seeks an administrative professional to support the Dean’s Office and related committees. The role requires handling front-line inquiries, drafting routine and sensitive correspondence, and managing purchasing and reimbursements.

The position also involves coordinating the Dean’s schedule, arranging travel, and supervising student workers, with a focus on timely, accurate documentation and cross‑unit collaboration.

Qualifications

• Front-line service experience for executive offices is required.
• Ability to draft routine and sensitive correspondence.
• Experience coordinating meetings and agendas with follow-up actions.
• Proficiency with purchasing and travel reimbursements.
• Supervisory experience with student workers preferred.

Responsibilities

• Provide front-line service for the Dean’s suite and related offices.
• Greet visitors, answer calls, route inquiries, and take messages.
• Draft routine and confidential correspondence as needed.
• Process purchases and reimbursements using T-Cards, P-Cards, Emburse.
• Prepare meeting materials, agendas, and minutes; track action items.
• Supervise student workers and manage office supplies.
• Maintain Dean’s Office email account and respond per policy.
• Coordinate complex travel arrangements and calendar scheduling.

Skills

Front-line service

Calendar management

Communication

Meeting coordination

Drafting correspondence

Purchasing & reimbursements

Student supervision

Office inventory

Tools

T-Cards

P-Cards

Emburse Enterprise

Job description

Experience Champaign Urbana seeks an administrative professional to support the Dean’s Office and related committees. The role requires handling front-line inquiries, drafting routine and sensitive correspondence, and managing purchasing and reimbursements.

The position also involves coordinating the Dean’s schedule, arranging travel, and supervising student workers, with a focus on timely, accurate documentation and cross‑unit collaboration.