Executive Operations Specialist, Research Office

The University of Chicago; Chicago (IL); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid work arrangement

Benefits package

Job summary

The University of Chicago is seeking an Operations and Administrative Specialist to provide comprehensive administrative support to the Office of the Vice President for Research. You will manage calendars, coordinate events, handle travel, invoices, and HR-related tasks in a fast-paced academic setting.

The role emphasizes discretion, proactive problem solving, and collaboration across departments to advance research infrastructure and policy initiatives.

Qualifications

• Experience supporting a senior leader or executive.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Provide calendar management for a senior executive, prioritizing and resolving conflicts.
• Prepare meeting agendas, briefing materials, and background documents.
• Triage emails and calls; draft communications for leaders with discretion.

Skills

Executive support

Communication

Multitasking

Discretion

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Workday

AI tools

Job description

The University of Chicago is seeking an Operations and Administrative Specialist to provide comprehensive administrative support to the Office of the Vice President for Research. You will manage calendars, coordinate events, handle travel, invoices, and HR-related tasks in a fast-paced academic setting.

The role emphasizes discretion, proactive problem solving, and collaboration across departments to advance research infrastructure and policy initiatives.