Department Operations & Administration Lead

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 43,000 - 53,000; Full time

Job summary

University of Illinois Urbana-Champaign’s Department of Human Development and Family Studies seeks an Office Manager to provide administrative support and oversee the daily operations of departmental shared spaces in Christopher Hall.

You will handle purchases, travel vouchers, invoicing, mailings, office supplies, meeting planning, and event coordination while ensuring policies are followed and information remains confidential.

Qualifications

• High school diploma or equivalent.
• Two years of work experience comparable to the third level of this series.
• Ability to operate Banner, Emburse Enterprise, iBuy, Campus Ship, and Microsoft Office.

Responsibilities

• Provides administrative support for assigned faculty and staff.
• Coordinates travel arrangements, processes expense reports, and manages reimbursements.
• Prepares requisitions, invoice vouchers, and relevant documentation.
• Prints course materials and meeting materials as requested.
• Manages procurement, inventory, and distribution of office supplies.
• Coordinates mailings with campus mailing center.
• Plans and coordinates meetings and departmental events.
• Oversees daily operations of shared spaces and assists with office moves.

Skills

Interpersonal skills

Professional acumen

Communication skills

Confidentiality

Multitasking

Customer service

Office equipment proficiency

Education

High school diploma

Tools

Banner

Emburse Enterprise

iBuy

Campus Ship

Microsoft Office

Job description

University of Illinois Urbana-Champaign’s Department of Human Development and Family Studies seeks an Office Manager to provide administrative support and oversee the daily operations of departmental shared spaces in Christopher Hall.

You will handle purchases, travel vouchers, invoicing, mailings, office supplies, meeting planning, and event coordination while ensuring policies are followed and information remains confidential.