Executive Administrative & Office Operations Lead

Randstad USA; Philadelphia (Philadelphia County); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance offerings

Short-term disability

401K plan

Job summary

Randstad USA is seeking an Administrative Assistant to ensure smooth office operations in a 6-month contract with potential extension or conversion. The role includes managing clerical tasks, coordinating schedules, and providing administrative support to teams and executives in a fast-paced corporate setting.

The ideal candidate will have at least three years of administrative experience, a relevant degree, and strong MS Office skills.

Qualifications

• Minimum of three years administrative or related experience.
• Bachelor’s degree (B.Com / BBA) or Diploma in Business Administration or a related field preferred.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and administrative tools.
• Excellent organizational and multitasking abilities with a strong eye for detail.
• Strong verbal and written communication skills, ensuring effective coordination and professional correspondence.

Responsibilities

• Oversee day-to-day office operations, ensuring seamless coordination between departments and addressing administrative requirements efficiently.
• Manage executive and departmental calendars, schedule meetings, book conference rooms and coordinate logistics, including travel arrangements and refreshments as needed.
• Handle incoming calls, emails and official correspondence, ensuring timely responses and maintaining professional communication with internal and external stakeholders.
• Prepare memos, reports, meeting minutes and presentations while maintaining an organized filing system for critical documents, contracts and office records.
• Research, evaluate and negotiate with vendors for office supplies, equipment and outsourced services, ensuring cost-effective and high-quality procurement.
• Assist in tracking departmental expenses, preparing budgets and ensuring resource allocation aligns with company policies and financial planning.
• Organize office events, employee engagement activities and team-building initiatives, handling logistics, venue selection and vendor coordination.
• Assist in office space planning, relocations and workstation allocations, ensuring a well-organized and efficient working environment.

Skills

Microsoft Office Suite

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree / Diploma in Business Administration

Job description

Randstad USA is seeking an Administrative Assistant to ensure smooth office operations in a 6-month contract with potential extension or conversion. The role includes managing clerical tasks, coordinating schedules, and providing administrative support to teams and executives in a fast-paced corporate setting.

The ideal candidate will have at least three years of administrative experience, a relevant degree, and strong MS Office skills.