Executive Assistant

Randstad USA; Washington (District of Columbia); Hybrid; USD 48,000 - 50,000; Full time

Job summary

Randstad USA in Washington, DC, seeks an Executive Assistant to support the CEO, President, and Board of Directors in a hybrid arrangement. You will manage calendars, travel, executive communications, and high-level board coordination in a fast-paced, nonpartisan civic environment.

The role emphasizes strategic calendar oversight, briefing materials, meeting logistics, and coordination of national events, with a responsive, detail-oriented approach and strong confidentiality skills.

Qualifications

• 4 years of experience in an executive assistant role.
• Bachelor's degree or higher preferred.
• Experience supporting C-suite and boards is a plus.

Responsibilities

• Strategically manage the CEO's calendar, prioritizing commitments and resolving conflicts.
• Track action items, organize briefing materials, and prepare presentations/notes.
• Collaborate on messaging, speeches, talking points, and executive correspondence.
• Coordinate travel logistics, prepare itineraries, and submit expense reports.
• Manage public inboxes, screen inquiries, and assist with special administrative projects.
• Coordinate board/committee meeting logistics, materials, catering, and travel arrangements.
• Record and distribute agendas, meeting minutes, and presentations; track action items.

Skills

Maintaining Calendars

Preparing Agendas

Handling Confidential Information

Interpersonal Skills

Written Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Are you a proactive, detail-oriented administrative professional looking to support key leadership in a impactful nonpartisan organization? Randstad USA is seeking a skilled Executive Assistant for a prominent, nonpartisan civic organization based in Washington, DC. In this dynamic, hybrid role, you will act as a strategic partner to the CEO, President, and Board of Directors, ensuring efficient executive operations and advancing organizational priorities. You will oversee strategic calendar management, travel arrangements, executive communications, high-level board coordination, and meeting logistics in a fast-paced environment.

salary: $35 - $36 per hour shift: First work hours: 8 AM - 5 PM education: Bachelors

Responsibilities

CEO & Administrative Support (60%):

• Strategically manage the CEO's calendar, prioritizing commitments and resolving conflicts.
• Track action items, organize meeting briefing materials, and prepare presentations/notes.
• Collaborate on messaging, speeches, talking points, and executive correspondence.
• Coordinate travel logistics, prepare itineraries, and submit expense reports.
• Manage public inboxes, screen inquiries, and assist with special administrative projects.

Board of Directors Support (25%):

• Work with leadership to maintain a smooth, compliant annual board cycle.
• Coordinate board/committee meeting logistics, materials, catering, and travel arrangements.
• Record and distribute agendas, meeting minutes, and presentations; track action items.
• Maintain accurate board records, contact lists, and assist with member onboarding/offboarding.

Meetings & Strategic Communication (15%):

• Coordinate internal (all-staff) and external meetings, including slide deck creation and follow-ups.
• Draft memos, informational materials, and project updates on behalf of the Executive team.
• Liaise with key partners, coalitions, and stakeholders; support project management for national events.

Skills

• Maintaining Calendars
• Preparing Agendas
• Handling Confidential Information
• Interpersonal Skills
• Written Communication
• Microsoft Office

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Experience

• Experienced
• 4 years

Education

• Bachelors