Executive Administrative & Office Operations Coordinator

Blueprint-Technologies; Redmond (WA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Flexible Spending Account (FSA)

Competitive paid time off

Parental leave

Professional growth and developmentop­

Job summary

Blueprint Technologies in Bellevue/Redmond area seeks an experienced Administrative Operations Specialist to support workplace operations for a large global technology organization. You will manage office moves, space planning, executive calendars, and procurement, partnering with teams across locations.

Responsibilities include expense approvals, employee engagement activities, and coordinating with remote and international colleagues.

Qualifications

• 2-3 years of experience managing complex executive calendars.
• 2–3 years of project management experience.
• 1–2 years of experience managing expenses and expense-report workflows within a large corporate environment.
• Experience supporting senior executives and their broader teams.
• Experience supporting remote and globally distributed teams.
• Ability to work onsite in Redmond, Washington, at least three days per week and travel between two nearby office locations.
• Ability to lift up to 30 pounds if required.
• Proficiency with email, calendar management, word-processing, spreadsheet, and presentation software.

Responsibilities

• Provide day-to-day administrative and operational support across multiple teams.
• Coordinate meetings, events, and other team activities.
• Manage complex executive calendars and provide backup calendar coverage when other administrative professionals are unavailable.
• Co-manage office space, seating plans, floor plans, and organizational resources.
• Support office relocations and other workplace transition initiatives.
• Review and facilitate expense report approvals in accordance with company policies.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Assist with employee engagement, morale, and charitable-giving initiatives.
• Support personnel-related and departmental financial operations.
• Partner with administrative professionals supporting large and geographically distributed teams.
• Provide onsite operational support for teams located in the United States and internationally.
• Evaluate requests, raise concerns when appropriate, and ensure alignment with company policies and organizational practices.
• Independently manage assigned projects, deadlines, and deliverables with minimal oversight.
• Complete special projects and additional administrative assignments as needed.
• Maintain a high level of customer service, accuracy, discretion, and responsiveness.

Skills

Executive calendars

Project management

Expense management

Office operations

Remote & international teams

Tools

Email software

Calendar software

Word processing

Spreadsheets

Presentation software

Job description

Blueprint Technologies in Bellevue/Redmond area seeks an experienced Administrative Operations Specialist to support workplace operations for a large global technology organization. You will manage office moves, space planning, executive calendars, and procurement, partnering with teams across locations.

Responsibilities include expense approvals, employee engagement activities, and coordinating with remote and international colleagues.