Hybrid Administrative & Workplace Operations Coordinator

External Only | Blueprint Technologies; Bellevue (WA); Hybrid; USD 33,000 - 36,000; Full time

Job summary

Blueprint Technologies in Redmond, WA is seeking an Administrative & Workplace Operations Coordinator to provide administrative and operational support across teams. The role focuses on workplace operations, office space management, executive calendar coverage, expense administration, employee engagement, office moves, and hardware procurement.

This is a hybrid role based in Redmond, requiring onsite attendance at two nearby office locations at least three days per week.

Qualifications

• 3-5 years of experience managing complex executive calendars.
• 2-3 years of project management experience.
• 1-2 years of experience managing expenses and expense-report workflows within a large corporate environment.
• Experience supporting senior executives and their broader teams.
• Strong understanding of administrative operations, space management, expense management, and workplace support.
• Ability to work onsite in Redmond, Washington, at least three days per week and travel between two nearby office locations.

Responsibilities

• Provide day-to-day administrative and operational support across multiple teams.
• Coordinate meetings, events, and other team activities.
• Manage complex executive calendars and provide backup calendar coverage when other administrative professionals are unavailable.
• Co-manage office space, seating plans, floor plans, and organizational resources.
• Support office relocations and other workplace transition initiatives.
• Review and facilitate expense report approvals in accordance with company policies.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Assist with employee engagement, morale, and charitable-giving initiatives.
• Support personnel-related and departmental financial operations.
• Partner with administrative professionals supporting large and geographically distributed teams.
• Provide onsite operational support for teams located in the United States and internationally.
• Evaluate requests, raise concerns when appropriate, and ensure alignment with company policies and organizational practices.
• Independently manage assigned projects, deadlines, and deliverables with minimal oversight.
• Complete special projects and additional administrative assignments as needed.
• Maintain a high level of customer service, accuracy, discretion, and responsiveness.

Skills

Calendar management

Project coordination

Expense management

Office operations

Vendor & procurement

Tools

Email

Calendar management software

Word processing

Spreadsheets

Presentation software

Job description

Blueprint Technologies in Redmond, WA is seeking an Administrative & Workplace Operations Coordinator to provide administrative and operational support across teams. The role focuses on workplace operations, office space management, executive calendar coverage, expense administration, employee engagement, office moves, and hardware procurement.

This is a hybrid role based in Redmond, requiring onsite attendance at two nearby office locations at least three days per week.