Hybrid Workplace Operations & Admin Coordinator

Blueprint-Technologies; Bellevue (WA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

FSA

Paid time off

Parental leave

Professional growth

Job summary

Blueprint Technologies, a technology solutions firm, is seeking an Administrative & Workplace Operations Coordinator in Redmond, WA. This hybrid role requires onsite work at two nearby offices at least three days per week, with a Monday–Friday, 40-hour schedule.

You will support workplace operations, executive calendars, expenses, office moves, and engagement activities for distributed teams. The ideal candidate has 3–5 years managing complex calendars, 2–3 years in project management, and

Qualifications

• 3–5 years of experience managing complex executive calendars.
• 2–3 years of project management experience.
• 1–2 years of experience managing expenses and expense-report workflows within a large corporate environment.
• Experience supporting senior executives and their broader teams.
• Strong time-management skills and a demonstrated ability to meet deadlines.
• Strong organizational, customer service, and attention-to-detail skills.

Responsibilities

• Provide day-to-day administrative and operational support across multiple teams.
• Coordinate meetings, events, and other team activities.
• Manage complex executive calendars and provide backup calendar coverage when other administrative professionals are unavailable.
• Co-manage office space, seating plans, floor plans, and organizational resources.
• Support office relocations and other workplace transition initiatives.
• Review and facilitate expense report approvals in accordance with company policies.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Assist with employee engagement, morale, and charitable-giving initiatives.
• Support personnel-related and departmental financial operations.
• Partner with administrative professionals supporting large and geographically distributed teams.
• Provide onsite operational support for teams located in the United States and internationally.
• Evaluate requests, raise concerns when appropriate, and ensure alignment with company policies and organizational practices.
• Independently manage assigned projects, deadlines, and deliverables with minimal oversight.
• Complete special projects and additional administrative assignments as needed.
• Maintain a high level of customer service, accuracy, discretion, and responsiveness.

Skills

Executive calendar management

Project management

Expense management

Administrative operations

Communication

Time management

Tools

Email tools

Calendar management

Word processing

Spreadsheet

Presentation software

Job description

Blueprint Technologies, a technology solutions firm, is seeking an Administrative & Workplace Operations Coordinator in Redmond, WA. This hybrid role requires onsite work at two nearby offices at least three days per week, with a Monday–Friday, 40-hour schedule.

You will support workplace operations, executive calendars, expenses, office moves, and engagement activities for distributed teams. The ideal candidate has 3–5 years managing complex calendars, 2–3 years in project management, and