Administrative & Workplace Operations Coordinator

Blueprint-Technologies; Bellevue (WA); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

FSA

Paid time off

Parental leave

Professional growth

Job summary

Blueprint Technologies, a technology solutions firm, is seeking an Administrative & Workplace Operations Coordinator in Redmond, WA. This hybrid role requires onsite work at two nearby offices at least three days per week, with a Monday–Friday, 40-hour schedule.

You will support workplace operations, executive calendars, expenses, office moves, and engagement activities for distributed teams. The ideal candidate has 3–5 years managing complex calendars, 2–3 years in project management, and

Qualifications

• 3–5 years of experience managing complex executive calendars.
• 2–3 years of project management experience.
• 1–2 years of experience managing expenses and expense-report workflows within a large corporate environment.
• Experience supporting senior executives and their broader teams.
• Strong time-management skills and a demonstrated ability to meet deadlines.
• Strong organizational, customer service, and attention-to-detail skills.

Responsibilities

• Provide day-to-day administrative and operational support across multiple teams.
• Coordinate meetings, events, and other team activities.
• Manage complex executive calendars and provide backup calendar coverage when other administrative professionals are unavailable.
• Co-manage office space, seating plans, floor plans, and organizational resources.
• Support office relocations and other workplace transition initiatives.
• Review and facilitate expense report approvals in accordance with company policies.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Assist with employee engagement, morale, and charitable-giving initiatives.
• Support personnel-related and departmental financial operations.
• Partner with administrative professionals supporting large and geographically distributed teams.
• Provide onsite operational support for teams located in the United States and internationally.
• Evaluate requests, raise concerns when appropriate, and ensure alignment with company policies and organizational practices.
• Independently manage assigned projects, deadlines, and deliverables with minimal oversight.
• Complete special projects and additional administrative assignments as needed.
• Maintain a high level of customer service, accuracy, discretion, and responsiveness.

Skills

Executive calendar management

Project management

Expense management

Administrative operations

Communication

Time management

Tools

Email tools

Calendar management

Word processing

Spreadsheet

Presentation software

Job description

Administrative & Workplace Operations Coordinator

Redmond, WA

About Blueprint

Blueprint is a technology solutions firm headquartered in Bellevue, Washington, with teams across the United States. We help organizations turn complex challenges into meaningful outcomes by connecting strategy and execution across AI, cloud, data, product development, and emerging technology.

Our culture is built by people who care deeply about doing exceptional work. We set high standards, take ownership, and continually challenge ourselves and one another to be better. We work hard, support each other, and take genuine pride in what we deliver for our clients, partners, and teams.

At Blueprint, you’ll work alongside talented people with different experiences, expertise, and perspectives. You’ll have opportunities to take on meaningful challenges, expand your skills, and see the impact of what you build.

Bring your perspective. Raise the standard. Build what matters.

In This Role

You will provide administrative and operational support to teams within a large global technology organization. The role focuses on workplace operations, office and space management, executive calendar coverage, expense administration, employee engagement activities, office moves, and hardware procurement. You will work independently on assigned projects while partnering closely with onsite administrative professionals and supporting colleagues across multiple international locations.

This is a hybrid position based in Redmond, Washington, requiring onsite attendance at two nearby office locations at least three days per week. The schedule is Monday through Friday, 40 hours per week, with the potential for approved overtime and assignment extension based on business needs.

Responsibilities

• Provide day-to-day administrative and operational support across multiple teams.
• Coordinate meetings, events, and other team activities.
• Manage complex executive calendars and provide backup calendar coverage when other administrative professionals are unavailable.
• Co-manage office space, seating plans, floor plans, and organizational resources.
• Support office relocations and other workplace transition initiatives.
• Review and facilitate expense report approvals in accordance with company policies.
• Coordinate facility purchasing, hardware procurement, and general office operations.
• Assist with employee engagement, morale, and charitable-giving initiatives.
• Support personnel-related and departmental financial operations.
• Partner with administrative professionals supporting large and geographically distributed teams.
• Provide onsite operational support for teams located in the United States and internationally.
• Evaluate requests, raise concerns when appropriate, and ensure alignment with company policies and organizational practices.
• Independently manage assigned projects, deadlines, and deliverables with minimal oversight.
• Complete special projects and additional administrative assignments as needed.
• Maintain a high level of customer service, accuracy, discretion, and responsiveness.

Required Qualifications

• Previous experience working within the client’s corporate environment and familiarity with its internal workplace practices and tools.
• 3–5 years of experience managing complex executive calendars.
• 2–3 years of project management experience.
• 1–2 years of experience managing expenses and expense-report workflows within a large corporate environment.
• Experience supporting senior executives and their broader teams.
• Strong understanding of administrative operations, space management, expense management, and workplace support.
• Ability to work independently and manage projects with limited supervision.
• Strong time-management skills and a demonstrated ability to meet deadlines.
• Highly effective written and verbal communication skills.
• Strong organizational, customer service, and attention-to-detail skills.
• Ability to collaborate effectively with administrative teams and individuals from diverse backgrounds.
• Experience supporting remote and globally distributed teams.
• Proficiency with email, calendar management, word-processing, spreadsheet, and presentation software.
• Ability to work onsite in Redmond, Washington, at least three days per week and travel between two nearby office locations.
• Ability to work a standard 40-hour, Monday-through-Friday schedule.
• Ability to lift up to 30 pounds if required.

Preferred Qualifications

• Experience providing temporary calendar and administrative coverage for executive assistants during absences.
• Experience supporting large organizations with multiple senior stakeholders.
• Advanced knowledge of the client’s internal administrative, expense, space-management, and workplace tools.
• Experience supporting office moves, seating-plan changes, and workspace-management initiatives.
• Experience coordinating employee engagement, morale, or charitable-giving programs.
• Experience supporting teams across multiple countries or time zones.
• Demonstrated ability to exercise sound judgment and appropriately challenge requests that conflict with company policies.
• Proven success operating autonomously after completing initial training and checkpoints.

Compensation

At Blueprint, we strive to offer competitive pay that reflects the value of our team members. Compensation for this role is influenced by a variety of factors, including skills, education, responsibilities, experience, and geographic market.

For candidates based in Washington State, the anticipated compensation range is $24 to $26 per hr. Please note that we typically do not hire new employees at the top of the posted range. Actual starting pay will be determined based on experience, skills, and internal equity. The final compensation and job title may vary depending on the selected candidate’s qualifications.

Benefits

Blueprint believes that healthy, supported employees do their best work. Eligible employees have access to a comprehensive benefits package that may include:

• Medical, dental, and vision coverage
• Flexible Spending Account (FSA)
• Competitive paid time off
• Parental leave
• Professional growth and development opportunities

Benefits and eligibility may vary based on role, employment status, and location.

Blueprint Technologies, LLC is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital or familial status, military or veteran status, citizenship status, or any other characteristic protected by applicable law.

If you need a reasonable accommodation to participate in any part of the application or interview process, please contact [e-mail].