Executive Assistant (HR)

Seattle Housing Authority; Washington; On-site; USD 70,000 - 98,000; Full time

Job summary

Seattle Housing Authority in Seattle, WA seeks an Executive Assistant (HR) to provide confidential administrative support to the Human Resources Director and senior team. You will coordinate schedules, prepare reports, manage budgets, and liaise with internal and external stakeholders.

The role involves data collection, project support, and ensuring timely completion of monthly reports while upholding agency policies and confidentiality. On-site position in Seattle.

Qualifications

• Three years of work experience as an administrative assistant or in a related field.
• Bachelor’s degree in business, public administration, or a related field.
• An equivalent combination of education and experience that provides the necessary background.

Responsibilities

• Provide complex executive support for senior management.
• Coordinate meeting schedules, arrange appointments, and manage calendars
• Independently answer phone calls and emails and handle routine correspondence.
• Act as a representative of the director and liaison with other departments and external agencies.
• Assist with confidential issues, discipline, performance appraisals, and training programs.
• Conduct research and data collection for assignments and projects.
• Perform data management, technical reporting, and website updates.
• Coordinate office management functions, including communications plans, purchasing, and timesheets
• Participate in personnel activities, including interviews and developing interview materials.
• Manage contracts, vendor payments, and budget proposals while ensuring compliance with safety and health guidelines.
• Prepare vendor payments within budgetary constraints, track payments and maintain supplies and equipment inventory.
• May lead or carry out special research, projects, and reports; make policy and procedure recommendations.

Education

Bachelor’s degree in business, public administration, or a related field

Job description

The Organization: The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliott Avenue West with sweeping views of Elliott Bay and the Puget Sound. SHA’s additional field offices are across Seattle. We are committed to expanding housing opportunities, strengthening communities, and supporting a workplace where staff grow and thrive.

The position: We’re looking for an Executive Assistant (HR) to join our team! This role is perfect for someone who can provide highly confidential and responsible administrative support to the Human Resources Director and other members of the senior team. This role involves interfacing with high-level leaders, exercising discretion and taking initiative. This role is responsible for reflecting executives' style and agency policy. Duties include coordinating meeting schedules, arranging appointments, organizing meeting agendas, tracking action items, ensuring monthly reports are submitted on time, tracking budgets, independently answering calls and correspondence, researching and collecting data for plans and reports and coordinating team events.

The Location: 101 Elliott Ave W, Seattle, WA 98119

Responsibilities

• Provide complex executive support for senior management.
• Coordinate meeting schedules, arrange appointments, and manage calendars
• Independently answer phone calls and emails and handle routine correspondence.
• Act as a representative of the director and liaison with other departments and external agencies.
• Assist with confidential issues, discipline, performance appraisals, and training programs.
• Conduct research and data collection for assignments and projects.
• Perform data management, technical reporting, and website updates.
• Coordinate office management functions, including communications plans, purchasing, and timesheets
• Participate in personnel activities, including interviews and developing interview materials.
• Manage contracts, vendor payments, and budget proposals while ensuring compliance with safety and health guidelines.
• Prepare vendor payments within budgetary constraints, track payments and maintain supplies and equipment inventory.
• May lead or carry out special research, projects, and reports; make policy and procedure recommendations.

Qualifications

• Three years of work experience as an administrative assistant or in a related field.
• Bachelor’s degree in business, public administration, or a related field.
• An equivalent combination of education and experience that provides the necessary background for the role is acceptable.