Executive Administrative Lead — AI-Driven Exec Support

Paraco Gas; City of Rye (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Paraco Gas Corporation in Rye Brook, NY is seeking an exceptional Executive Administrative Assistant to thrive in a fast-paced executive environment. You will manage complex calendars, coordinate the COO’s schedules, and handle confidential information with utmost discretion.

The ideal candidate is highly organized, tech-driven, and proficient with AI tools such as ChatGPT or Copilot, with advanced Microsoft Office skills and experience supporting C-suite executives.

Qualifications

• 5+ years supporting C-suite or senior leadership.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint, Teams, SharePoint).
• Experience using AI platforms like ChatGPT or Copilot.
• Experience with project management tools such as Trello, Asana, Monday.com, ClickUp or similar.
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.

Responsibilities

• Manage a complex executive calendar with competing priorities.
• Coordinate the COO’s professional and personal calendars, including personal appointments and life logistics, while maintaining confidentiality.
• Prepare meeting agendas, executive briefing materials, presentations, and follow-up action items.
• Organize Board of Directors, Executive Leadership Team, and senior leadership meetings.
• Ensure the COO is fully prepared for every meeting, presentation, and event.
• Handle confidential information with professionalism and discretion.
• Draft executive emails, presentations, meeting materials, announcements, and correspondence.
• Coordinate multiple executive initiatives and track priorities.
• Develop administrative systems and AI-enabled processes.

Skills

Executive support

Advanced communication

AI platforms usage

Discretion and confidentiality

Organization and problem solving

Written and verbal communication

Tools

Outlook

Excel

PowerPoint

Teams

SharePoint

Trello

Asana

Monday.com

ClickUp

ChatGPT/Copilot

Job description

Paraco Gas Corporation in Rye Brook, NY is seeking an exceptional Executive Administrative Assistant to thrive in a fast-paced executive environment. You will manage complex calendars, coordinate the COO’s schedules, and handle confidential information with utmost discretion.

The ideal candidate is highly organized, tech-driven, and proficient with AI tools such as ChatGPT or Copilot, with advanced Microsoft Office skills and experience supporting C-suite executives.