Senior Executive Assistant & AI Automation Pro

Paraco; Village of Rye Brook (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Paraco Gas Corporation is seeking an exceptionally organized Executive Administrative Assistant for a fast-paced executive setting in New York. You will manage the COO’s calendar, coordinate high-level meetings, and prepare strategic materials with strict confidentiality.

The role emphasizes leveraging AI tools to streamline scheduling, communications, and document creation while driving administrative excellence across the executive office.

Qualifications

• Exceptional organization and attention to detail required.
• Ability to thrive in a fast-paced environment with shifting priorities.
• Outstanding time management and multitasking capabilities.
• Enthusiastic about learning new technology and AI tools.
• Proactive mindset with a penchant for process improvement.
• Professional, confidential communication with executives and allies.

Responsibilities

• Manage a complex executive calendar with competing priorities.
• Coordinate COO’s professional and personal calendars with confidentiality.
• Prepare meeting agendas, briefing materials, and follow-up items.
• Organize Board and Leadership Team meetings and events.
• Ensure COO is fully prepared for meetings and presentations.
• Handle confidential information with discretion.
• Provide administrative support to Executive Leadership Team as needed.
• Draft executive emails, presentations, and official communications.

Skills

Exceptional organization

Detail-oriented

Strong time management

Proactive mindset

Professional communication

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

SharePoint

AI platforms (ChatGPT)

Power Automate

Trello/Asana/Monday.com

Job description

Paraco Gas Corporation is seeking an exceptionally organized Executive Administrative Assistant for a fast-paced executive setting in New York. You will manage the COO’s calendar, coordinate high-level meetings, and prepare strategic materials with strict confidentiality.

The role emphasizes leveraging AI tools to streamline scheduling, communications, and document creation while driving administrative excellence across the executive office.