AI-Driven Executive Assistant to C-Suite Leaders

Paraco Gas Corp; Village of Rye Brook (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Paraco Gas Corp in Rye Brook, NY seeks an Executive Administrative Assistant to manage an intricate executive calendar, draft communications, and coordinate cross‑functional tasks with the leadership team. You will drive efficiency through AI and automation, while safeguarding confidential information and ensuring flawless executive support.

The ideal candidate has 5+ years of C-suite support, strong MS Office skills, and a proven ability to streamline processes in a fast-paced environment.

Qualifications

• 5+ years supporting C-suite executives or senior leadership.
• Advanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint, Teams, and SharePoint.
• Experience using AI platforms such as ChatGPT, Microsoft Copilot, or similar technologies.
• Experience with project management tools such as Trello, Asana, Monday.com , ClickUp, or similar platforms.
• Experience using workflow automation tools such as Microsoft Power Automate, Zapier, Make, or equivalent is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational and problem-solving abilities.

Responsibilities

• Manage a complex executive calendar with competing priorities.
• Coordinate COO’s professional and personal calendars, including personal appointments and life logistics, while maintaining confidentiality.
• Prepare meeting agendas, executive briefing materials, presentations, and follow-up action items.
• Organize Board of Directors, Executive Leadership Team, and senior leadership meetings.
• Ensure the COO is fully prepared for every meeting, presentation, and event.
• Handle confidential and highly sensitive information with professionalism and discretion.
• Provide administrative support to Executive Leadership Team members as needed.
• Develop systems that improve organization, communication, and responsiveness.

Skills

C-suite support

MS Office Pro

AI platforms

PM tools

Communication

Tools

Microsoft Outlook

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

AI platforms (ChatGPT / Copilot)

Job description

Paraco Gas Corp in Rye Brook, NY seeks an Executive Administrative Assistant to manage an intricate executive calendar, draft communications, and coordinate cross‑functional tasks with the leadership team. You will drive efficiency through AI and automation, while safeguarding confidential information and ensuring flawless executive support.

The ideal candidate has 5+ years of C-suite support, strong MS Office skills, and a proven ability to streamline processes in a fast-paced environment.