Executive Administrative & Front Desk Coordinator

0200 Ares Operations LLC; United States; On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive Medical/Rx, Dental and V

Vision plans

401(k) with company match

FSAs and HSAs with company contrib.

Life Insurance (LTD/STD)

Job summary

Ares Management is seeking a Receptionist-front desk to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Primary functions include opening/closing the front desk, handling calls and emails, coordinating rooms and catering, booking travel and expenses, and supporting the Collaboration team with general admin tasks.

Qualifications

• Education: Bachelor's Degree or equivalent work experience.
• 3-5 years of receptionist/administrative experience in a corporate setting.
• Excellent telephone etiquette and professional demeanor.

Responsibilities

• Open and close front desk (8:30AM-5:30PM).
• Serve as primary contact for clients and guests; route calls and emails.
• Monitor front reception area and manage meeting spaces.
• Coordinate conference rooms and external catering for meetings.
• Provide travel booking and expense report support for professionals.
• Maintain Outlook calendars and support administrative tasks for the team.

Skills

Telephone etiquette

Professional demeanor

Verbal communication

Written communication

Well-organized

Multitasking

Team collaboration

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office

Concur

Job description

Ares Management is seeking a Receptionist-front desk to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Primary functions include opening/closing the front desk, handling calls and emails, coordinating rooms and catering, booking travel and expenses, and supporting the Collaboration team with general admin tasks.