Executive Administrative Coordinator — President Support

TerraScale; West Palm Beach (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision plans

Discretionary bonus opportunity

Job summary

Sound Royalties, based in West Palm Beach, FL, is seeking an Administrative Coordinator to provide comprehensive administrative support to the Managing Partner/President and the Director of Administration. This onsite role involves coordinating meetings, travel, and office operations to ensure smooth functioning of the executive team.

The Administrative Coordinator will manage calendars, prepare presentations and reports, maintain records, and assist with special projects and events.

Qualifications

• Previous administrative support role experience required.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Strong organizational skills and attention to detail.
• Detail oriented with commitment to accuracy.
• Calendar and schedule management proficiency.
• Self-motivated and adaptable in a fast-paced environment.
• Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Provide administrative support to the President including calendar management, meetings, and correspondence.
• Maintain discretion and confidentiality.
• Complete project-based work and support the President, Administration Manager, and Senior Management.
• Prepare error-free documents and materials for internal/external communications.
• Perform filing, mailing, bill payment, expense reports, record keeping, and office supply duties.
• Act as primary contact for the President for inquiries.
• Coordinate corporate events.
• Support Strategic Planning processes and update materials for records.
• Respond to emails, phone calls, and correspondence promptly.
• Coordinate domestic and international travel arrangements.

Skills

Communication

Calendar management

Organizational skills

Confidentiality

Administrative support

Attention to detail

Tools

Microsoft Office

Job description

Sound Royalties, based in West Palm Beach, FL, is seeking an Administrative Coordinator to provide comprehensive administrative support to the Managing Partner/President and the Director of Administration. This onsite role involves coordinating meetings, travel, and office operations to ensure smooth functioning of the executive team.

The Administrative Coordinator will manage calendars, prepare presentations and reports, maintain records, and assist with special projects and events.