Administrative Coordinator

TerraScale; West Palm Beach (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision plans

Discretionary bonus opportunity

Job summary

Sound Royalties, based in West Palm Beach, FL, is seeking an Administrative Coordinator to provide comprehensive administrative support to the Managing Partner/President and the Director of Administration. This onsite role involves coordinating meetings, travel, and office operations to ensure smooth functioning of the executive team.

The Administrative Coordinator will manage calendars, prepare presentations and reports, maintain records, and assist with special projects and events.

Qualifications

• Previous administrative support role experience required.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Strong organizational skills and attention to detail.
• Detail oriented with commitment to accuracy.
• Calendar and schedule management proficiency.
• Self-motivated and adaptable in a fast-paced environment.
• Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel).

Responsibilities

• Provide administrative support to the President including calendar management, meetings, and correspondence.
• Maintain discretion and confidentiality.
• Complete project-based work and support the President, Administration Manager, and Senior Management.
• Prepare error-free documents and materials for internal/external communications.
• Perform filing, mailing, bill payment, expense reports, record keeping, and office supply duties.
• Act as primary contact for the President for inquiries.
• Coordinate corporate events.
• Support Strategic Planning processes and update materials for records.
• Respond to emails, phone calls, and correspondence promptly.
• Coordinate domestic and international travel arrangements.

Skills

Communication

Calendar management

Organizational skills

Confidentiality

Administrative support

Attention to detail

Tools

Microsoft Office

Job description

Employer:

Sound Royalties

Classification:

Full-Time- non- exempt

Location:

West Palm Beach, FL (Onsite)

Reports to:

President of Sound Royalties

Who We Are:

Sound Royalties, founded in 2014, is the world's leading specialty finance company for the global creative industries. We provide flexible funding solutions tailored to Music Creatives, YouTube Creators, and TV/Film Professionals, without risking ownership of their work.

About the role:

The Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization, especially the Managing Partner/President and the Director of Administration. This position involves performing various administrative services, helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects and events, and ensuring smooth vendor and service provider interactions. Additionally, the Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.

Primary Responsibilities:

• Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments
• Maintains discretion and confidentiality
• Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports
• Prepare and/or create error free documents and materials in a timely manner for internal/external communications
• Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory
• Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness
• Work on arranging and coordinating corporate events
• Support President and Administration Manager in the company’s Strategic Planning process
• Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices
• Respond to emails, phone calls, and correspondence in a timely manner
• Support the company’s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportation

Experience:

• Previous administrative support role experience required
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information
• Strong organizational skills
• Detail oriented with commitment to accuracy
• Calendar and schedule management
• Self-motivated and adaptable
• Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel)

**This role works in the company’s West Palm Beach Office at least 4 days a week

Why work with us?

We've built a family type-culture focused on collaboration and trust and our team members love working here.

We work hard, play hard, and look out for each other.

We are passionate about the unique products and services we provide to the music community

Competitive base salary with discretionary bonus opportunity.
401(k) with employer match.

Outstanding medical, dental, and vision plans, modern office space in an eco-friendly building.

Sound Royalties is a fast-growing company filled with career opportunities! Join our team and be a part of all the amazing things we are doing for the music community!

About Our Parent Company, GoDigital Media Group, LLC

We believe success comes down to people. GoDigital Group is a multinational conglomerate with unique purpose, exponential growth and groundbreaking leadership.

GoDigital is an ecosystem of business units that unite content, community and commerce. We inspire happiness by connecting consumer passion points in music, entertainment, and sports. Our 1000+ employees share values that drive business results. GDMG partners with others that share our vision. The GoDigital Way is inclusive, extensive and collaborative.

We Operate With The Following Core Values

Commitment: We strive for excellence, empower others, reject complacency, deliver exceptional value, and aim to make the world happier daily.

Leading from Behind: We foster self-worth beyond job success, prioritize the organization and others, and believe leaders eat last.

Integrity & Fairness: We promote a meritocracy where equity, inclusion, and honesty are paramount, and everyone’s voice matters.

Flourishing: We pursue continuous growth to align our work with what we love, excel at, and what the organization needs.

Fearless: We make bold, rational decisions, embrace failure as a learning process, and manage risks effectively.

Additional Information

Sound Royalties is a GoDigital Group company that is committed to creating an inclusive work environment that reflects the diversity of our community. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race (or traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, reproductive health decision-making, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age (40 and over), sexual orientation, veteran or military status.