Executive Admin Assistant — On-Site Support for Executives

Comeau Associates; Sarasota (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Comeau Associates in Sarasota, FL seeks an Executive Administrative Assistant to support senior leadership on-site. This full-time role manages calendars, coordinates travel, prepares reports, drafts correspondence, and ensures meetings run smoothly.

You will handle confidential information with discretion, maintain files, answer inquiries, and collaborate with staff and clients to keep executives informed and prepared for their commitments. Prior experience is preferred.

Qualifications

• Experience supporting executives or senior managers.
• Excellent written and verbal communication.
• Strong organizational and time-management abilities.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office.

Responsibilities

• Manage executives' calendars and scheduling.
• Coordinate travel arrangements and prepare itineraries.
• Prepare correspondence and reports; maintain filing systems.
• Answer phone calls and emails; liaise with staff and clients.
• Assist with meeting logistics and material preparation.

Skills

Communication skills

Time management

Organizational skills

Discretion with confidential info

Multitasking

Education

Associate's or Bachelor's degree in business administration or related field (preferred)

Tools

Microsoft Office proficiency

Job description

Comeau Associates in Sarasota, FL seeks an Executive Administrative Assistant to support senior leadership on-site. This full-time role manages calendars, coordinates travel, prepares reports, drafts correspondence, and ensures meetings run smoothly.

You will handle confidential information with discretion, maintain files, answer inquiries, and collaborate with staff and clients to keep executives informed and prepared for their commitments. Prior experience is preferred.