Executive Administrative Coordinator – Medical Education

100 Baystate Medical Center; United States; On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health is seeking an Administrative Coordinator to support the Department with scheduling, communications, and workflow optimization. You will manage calendars for department leaders, coordinate student rotations, and act as a liaison among faculty, students, and Baystate personnel to ensure smooth operations.

The role emphasizes strong organizational skills, professional communication, and the ability to handle multiple priorities in a dynamic health system environment.

Qualifications

• 3+ years of relevant experience in office assistance and administration.
• Proficiency with Outlook, Word, Excel, and PowerPoint.
• Strong organizational, interpersonal, and communication skills.
• Ability to manage multiple projects with shifting priorities.

Responsibilities

• Coordinate meetings and calendars for department leaders, including preparation of materials and agendas.
• Track, collect, and prepare confidential information professionally; create reports and analyses.
• Interact with executives and staff to obtain and relay information; screen visitors and calls.
• Coordinate rotations and orientations for educational programs and allied health students.
• Maintain filing and record-keeping systems; monitor budgets and office supplies.
• Prepare complex administrative reports and presentations for leadership review.

Skills

Secretarial skills

Project management

Interpersonal skills

Communication skills

Education

GED or HiSET

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Baystate Health is seeking an Administrative Coordinator to support the Department with scheduling, communications, and workflow optimization. You will manage calendars for department leaders, coordinate student rotations, and act as a liaison among faculty, students, and Baystate personnel to ensure smooth operations.

The role emphasizes strong organizational skills, professional communication, and the ability to handle multiple priorities in a dynamic health system environment.