Behavioral Health Admin Coordinator: Scheduling & Rotations

Baystate Health; Springfield (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health is seeking an Administrative Coordinator to manage scheduling for department leaders, coordinate rotations, and support education programs across Adult and Child Behavioral Health. The role requires handling calendars, coordinating meetings, and serving as a liaison with faculty, staff, and external contacts.

The ideal candidate will have strong clerical skills, excellent written and verbal communication, and the ability to manage multiple projects with competing priorities in a

Qualifications

• Minimum of 3 years relevant experience in office assistance and administration.
• Proficiency in Outlook, Word, Excel and PowerPoint.
• GED or HiSET required.

Responsibilities

• 1) Manage department leaders' calendars and meeting materials, including follow-up and agendas.
• 2) Track confidential information, compile data, and reporting with Excel formulas/macros.
• 3) Interact with executives, medical staff, and external contacts to relay information and arrange meetings.
• 4) Coordinate rotations and orientations for clinical students as applicable.
• 5) Maintain filing systems and process records to support department operations.

Skills

Secretarial Skills

Organizational Skills

Project Management

Administrative Skills

Education

GED/HiSET Required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Baystate Health is seeking an Administrative Coordinator to manage scheduling for department leaders, coordinate rotations, and support education programs across Adult and Child Behavioral Health. The role requires handling calendars, coordinating meetings, and serving as a liaison with faculty, staff, and external contacts.

The ideal candidate will have strong clerical skills, excellent written and verbal communication, and the ability to manage multiple projects with competing priorities in a