Senior Administrative Operations Coordinator

University of Massachusetts Medical School; Worcester (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

UMass Chan Medical School seeks an Administrative Coordinator to support a busy office within the Department-level scope. You will participate in planning, budgeting, procurement, and travel coordination while ensuring confidentiality and efficient workflow across staff and projects.

Under supervision, you will design and produce graphics, train staff, and oversee clerical operations, contributing to compliant, high-quality administrative functions essential to daily operations and strategic

Qualifications

• Bachelor degree or equivalent experience.
• 1-3 years admin coordination experience.
• Excellent word processing and spreadsheet skills.
• Strong grammar and written communication.
• Ability to manage a complex office with minimal supervision.

Responsibilities

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

Skills

Word processing

Spreadsheets

Communication skills

Organization

Independent judgment

Education

Bachelor of Science degree in a related field

Job description

UMass Chan Medical School seeks an Administrative Coordinator to support a busy office within the Department-level scope. You will participate in planning, budgeting, procurement, and travel coordination while ensuring confidentiality and efficient workflow across staff and projects.

Under supervision, you will design and produce graphics, train staff, and oversee clerical operations, contributing to compliant, high-quality administrative functions essential to daily operations and strategic