Behavioral Health Admin Scheduler & Liaison

Baystate Health; Springfield (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

Baystate Health seeks an Administrative Coordinator for Behavioral Health in Springfield, MA. This role coordinates third-year medical student rotations, manages clinical schedules and curriculum calendars, and administers educational content via Canvas, ensuring timely communication among program directors, faculty, students, and departmental leadership.

The position provides comprehensive administrative support for Adult and Child Outpatient Behavioral Health Programs, maintaining calendars,

Qualifications

• Minimum of 3 years relevant experience in office assistance and administration.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong project management skills.
• Excellent organizational, interpersonal, communications/writing, and customer service skills.

Responsibilities

• Charged with the management and scheduling of meetings and calendars for department leaders and managers.
• Track, collect, and prepare highly confidential information with professional handling.
• Interact with executives, medical staff and outside contacts to relay information and coordinate meetings.
• Coordinate rotations with the department and act as liaison between educational program directors and the department.
• Maintain and revise filing systems and prepare reports and analyses for leadership.

Skills

Secretarial skills

Project management

Interpersonal skills

Effective writing

Education

GED or HiSET

Tools

Outlook

Word

Excel

PowerPoint

Job description

Baystate Health seeks an Administrative Coordinator for Behavioral Health in Springfield, MA. This role coordinates third-year medical student rotations, manages clinical schedules and curriculum calendars, and administers educational content via Canvas, ensuring timely communication among program directors, faculty, students, and departmental leadership.

The position provides comprehensive administrative support for Adult and Child Outpatient Behavioral Health Programs, maintaining calendars,