Executive Administrative Coordinator

VIVA USA Inc; Tempe (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

VIVA USA Inc. is hiring an Administrative Associate Coordinator in Tempe, AZ. The role focuses on organizing and coordinating a broad range of administrative tasks to support executives, including calendar management, travel planning, data entry, and document preparation.

It requires strong organizational skills, customer service experience, and proficiency with Google Workspace. The position is 100% onsite, with standard hours (8:00 AM – 5:00 PM).

Qualifications

• Associates degree or 5 years of experience.
• Strong Google Workspace experience required.
• Experience setting up hybrid meetings.
• Highly organized in a fast-paced environment.
• Customer service experience is essential.

Responsibilities

• Prioritize and schedule work assignments for executive support.
• Lead and guide junior staff when assigned; provide instruction.
• Schedule, coordinate, and perform administrative activities for executives.
• Manage calendars, travel arrangements and meeting logistics.
• Prepare documents, reports, and correspondence.
• Assist with budget tracking and data entry as needed.
• Maintain confidentiality and handle sensitive information securely.

Skills

Hybrid meeting setup

Customer service

Organizational skills

Interpersonal communication

Attention to detail

Education

Associates degree

Tools

Google Workspace

Job description

VIVA USA Inc. is hiring an Administrative Associate Coordinator in Tempe, AZ. The role focuses on organizing and coordinating a broad range of administrative tasks to support executives, including calendar management, travel planning, data entry, and document preparation.

It requires strong organizational skills, customer service experience, and proficiency with Google Workspace. The position is 100% onsite, with standard hours (8:00 AM – 5:00 PM).