Executive Admin & Office Liaison

VIVA USA Inc; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

VIVA USA Inc. is seeking an organized and proactive Administrative Assistant to provide essential support to an organizational unit.

The role covers calendar management, document handling, and travel arrangements while serving as the primary contact for the department and protecting the confidentiality of students, faculty, and staff. The ideal candidate will have strong verbal and written communication, the ability to work independently, and the capability to manage multiple tasks under

Qualifications

• Strong verbal and written communication skills.
• Strong organizational skills.
• Ability to take initiative and work independently.
• Ability to prioritize and manage concurrent tasks with interruptions and meet deadlines.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Provide administrative support for the assigned unit with broad experience and knowledge of policies and practices.
• Perform office management and general administrative functions for the assigned manager/area.
• Serve as first point of contact to department, offering professional assistance with urgency.
• Coordinate calendaring, document preparation and management, and travel arrangements.
• Support management and staff, handling routine and non-routine inquiries.

Skills

Strong verbal communication

Strong written communication

Highly organized

Independent worker

Attention to detail

Multitasking under pressure

Team collaboration

Discretion and confidentiality

Deadline oriented

Education

Bachelor's Degree

Job description

VIVA USA Inc. is seeking an organized and proactive Administrative Assistant to provide essential support to an organizational unit.

The role covers calendar management, document handling, and travel arrangements while serving as the primary contact for the department and protecting the confidentiality of students, faculty, and staff. The ideal candidate will have strong verbal and written communication, the ability to work independently, and the capability to manage multiple tasks under