Executive Administrative Coordinator

200 UM Corp (Enterprise); Miami (FL); Presencial; USD 38.000 - 56.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical benefits

Dental benefits

Tuition remission

Resumo da vaga

The Department of Medicine at the University of Miami is seeking a full-time Senior Administrative Assistant to support the Chief and the office operations.

You will handle clerical tasks, plan meetings, take minutes, manage calendars and travel, prepare correspondence, and greet visitors while safeguarding confidential information.

This role requires at least 3 years of relevant experience, strong Microsoft Office skills, and excellent communication and interpersonal abilities.

Qualificações

• High School Diploma or equivalent.
• Minimum 3 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e. Microsoft Office).

Responsabilidades

• Supports department and/or department leadership with daily clerical tasks.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Conhecimentos

Office procedures

Record keeping

Written communication

Interpersonal skills

Discretion with confidential info

Detail-oriented

Microsoft Office

Formação

High School Diploma or equivalent

Ferramentas

Microsoft Office

Descrição da vaga

The Department of Medicine at the University of Miami is seeking a full-time Senior Administrative Assistant to support the Chief and the office operations.

You will handle clerical tasks, plan meetings, take minutes, manage calendars and travel, prepare correspondence, and greet visitors while safeguarding confidential information.

This role requires at least 3 years of relevant experience, strong Microsoft Office skills, and excellent communication and interpersonal abilities.